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15 Airtable Alternatives to Consider in 2022

Jomo Merritt
Jomo Merritt
|
June 10, 2022

Are you looking for an Airtable alternative, a cloud-based project management software that can ease your administrative burden? Certainly, the Airtable project management tool has a lot of potential as a powerful database and spreadsheet management tool. There are, however, other options you can explore. 

This blog will examine 15 of the best Airtable alternatives in the market, including our Rodeo platform. Each tool will be reviewed, comparing the pros and cons so that you can select the one that is most appropriate for your needs and your organization.

Due to Airtable's flexibility, it can be used for almost any type of project, especially for: 

  • Agencies that provide creative services
  • Professionals in the marketing field
  • Teams that develop software

Before we get the show on the road, let’s quickly look into some of the most common reasons you might want to consider alternatives to Airtable.

Why look for an Airtable alternative

When it comes to project management, you require more than just a glorified spreadsheet to track tasks. You need a tool that can support the entire process and lifecycle of a project.

Let’s face it: Spreadsheets aren't the best way to manage a team. The reason is that people often have trouble formatting them. It's like trying to get bees with water instead of honey! It's just not built to do that. Because of that, this spreadsheet software has a few flaws:

There are a few other reasons why an Airtable alternative might be a good idea.

1. Difficult User Interface

Airtable's user interface can be unreliable and difficult to use. For example, users have complained about their messy chat threads. Also, they have a hard time finding and tracking subgoals for each of their projects.

Airtable difficult user interface

2. Price inflexibility

Customers may find that the affordability of a comprehensive platform like Airtable is not feasible for their budget.

Airtable price flexibility

3. It is problematic to organize

It can be a challenge to perform certain functions or arrange things in a way that is convenient for the customer. This is because the dashboarding feature is relatively new and still a bit limited in its abilities.

Airtable problematic to organize review

The top 15 Airtable Alternatives

Following our discussion of the main reasons to search for an Airtable alternative, let's check out the list we compiled with the best alternatives, which consider features, pricing, and more.

#1 Rodeo

In Rodeo, you will find a user-friendly, straightforward interface. Rodeo's platform is an excellent alternative solution, a single place to manage all your projects. More than tracking tasks and to-dos, Rodeo’s allows users to understand projects and financial status better.

Rodeo's Dashboard view

Unlike Airtable, Rodeo offers a comprehensive suite of features to support a project's entire progress from beginning to end.

What makes Rodeo special? Here are some unique features compared to Airtable that make it a preferred tool.

  1. The interface is intuitive and easy to use: Using the Rodeo user interface is simple and convenient, increasing tool adoption and reducing the time it takes to onboard new users.

  2. Built-in time tracking: Instead of integrating a third-party tool, Rodeo offers a built-in time-tracking feature that works smoothly to track projects' timelines and budgets.

  3. Invoicing: It is easy to create invoices with Rodeo's invoicing feature since Rodeo links with your company's administrative software. Send it in three formats: a UBL, as a PDF, and as a hard copy. Send out recurring invoices every week, month, or year. It's easy.

1. A visually pleasing and easy-to-use interface? What's not to like?

Compared to Airtable's UI, Rodeo's is not only impressive but it's also designed to facilitate collaboration among teams to ensure that new users are integrated sooner and ready to begin tasks.

It should be noted that Rodeo is known for its smooth transition to the software and its reputation for its intuitive user interface. Rodeo provides free initial onboarding along with live chat support with a team of experts.

There is no need to worry about complicated and time-consuming steps. The process of creating a new project is simple and straightforward with the following:

  1. To add a new project, click on the + sign in the projects menu.
  2. Complete the fields on the screen. 
  3. If you worked on similar projects in the past, you can select ‘Copy from a past project.’ 
  4. Select the name of the client and the project. 
  5. Copy exactly what you'd like from the project, from budget to recipients.

That's all there is to it! A new template has been created!

2. Time tracking at its finest!

Rodeo's time-tracking feature is so powerful because it is built-in and will guarantee that the right resources will be available to support your projects. Though Airtable does offer a time tracking feature, some find it difficult to use due to its pedestrian functionality and a lack of user-friendliness.  

In addition to time tracking, Rodeo's project budget is synchronized with all logged hours and time tracking, providing you with real-time visibility into project timelines and activities.

3. Invoicing is the best of the best

With Rodeo’s invoicing, you get an automated and efficient invoicing system that interacts with your administrative software to make it simpler and faster to create invoices that are tailored to your business and its layout. It can even be sent as a URL, PDF, or printed to send manually.

Creating invoices, including recurring invoices is easy with Rodeo

Was it mentioned that invoicing is quick and easy? This is because they offer templates for fixed project budgets or for hourly billing. Rodeo makes payments simple for you no matter how you work. As soon as you click away, Rodeo will create your invoice in your corporate identity.

Additional features

  • Estimates: Rodeo lets users prepare and send client-ready estimates in just a few clicks.
  • Reports: Using Rodeo’s productivity reports, you can find the data compiled in an easy-to-read format. In addition to being useful in Rodeo, the dataset can be downloaded and processed in Excel.
  • Expenses & POs: Perfect for tracking expenses associated with a project or for organizations that handle purchase orders.
  • Integration of Quickbooks (US) with Xero (UK): Provides assistance with bookkeeping and billing.
  • Planner & task management: Ability to assign tasks and manage team capacity on the basis of the type of project, available personnel, and skill set of the team.
  • Built-in messenger: Designed for all users, Rodeo's messenger lets teams communicate as they work.

Pricing

Rodeo's pricing model is flexible and can be adjusted to meet the needs of businesses of all sizes, so there's no need to worry about outrageous costs.

You can get a full user license for $29.99 a month, giving you access to all Rodeo's features (except Planning & Tasks). To add additional users, you can choose between full user access (project management license) for $14.99 per user/month, or a standard user with limited access (creative license) for $8.99 per user/month.

#2 Pipefy

Pipefy dashboard

Image by Pipefy

An Airtable alternative, Pipefy is an easy-to-use project management tool for ensuring business processes go as smoothly as possible. Pipefy's real advantage is that it does not require any coding skills. You can automate otherwise manual tasks with Pipefy, streamline workflows, and make mistakes less likely.

Features

  • Integrations for chat apps to ERPs on a custom basis 
  • Centralizing documents, policies, and request forms through service portals
  • Email templates along with automatic emails
  • Filtration and aggregation of process data in advanced reports

Pricing

Pipefy offers a free starter plan that includes up to 10 users, up to 50 cards per month, one workflow connection, and 15 automation.  They also provide a Business plan ($24/user per month) that permits up to 30 users and has unlimited workflows, 500 automation calls, and data recovery.

#3 Wrike

Wrike's project activity view

Image by Wrike

Wrike is a task management application that encourages collaboration, allows you to track progress, and helps you organize projects. This is a great choice for small agencies seeking customizable workspaces to organize their shared calendars easily, and it facilitates feedback with its visual marking tool.

However, there are no ideation management features like note-making and mind maps.

Features

  • Create forms that use conditional logic
  • Easily share tasks, files, and reports
  • Three-pane dashboard with unique features
  • Tracking projects using interactive Gantt charts

Pricing

There are three pricing options offered by Wrike, including their free plan, which includes task lists for up to five people, task and subtask management, and real-time activity streaming. 

Customers who are not interested in that plan have the option of a professional plan that is $9.80/user/month. 

You can also use Gantt charts with this plan. 

It includes features such as shareable dashboards and advanced integrations. They also have a business plan ($24.80/user/month) which includes time tracking, a branded workspace, and custom fields.

Also read: The 15 Best Wrike Alternatives for Project Management in 2022

#4 Nifty

Nifty roadmap view

Image by Nifty

The Nifty project management software is an Airtable alternative because it lets you collaborate with multiple teammates on a variety of large, complex projects. The software organizes tasks, tracks time, and manages documents for you and your team. 

Nifty is similar to Airtable in that you can view your tasks in a list or on a kanban board and even store some critical files with it.  If you are looking to use Airtable with invoices or back-office tasks, Nifty suggests that you use their Airtable integration. 

Features

  • Planning milestones for a project
  • Portfolios management
  • Time-tracking and reporting system
  • Roles and permissions for different types of users

Pricing

In all, Nifty offers five pricing options based on the number of team members and features needed: A free plan that has unlimited team members and 100MB of storage, and two plans that have a limit of two projects. There is also a starter plan that is $39 per month, billed annually, that includes 10 members, 100GB storage, 40 projects, and unlimited clients.  

Their next major plan is "Pro" for $79 per month, which offers 20 members, 500GB storage, and unlimited projects. Their Business plan costs $124 per month and provides 50 members with 1TB of storage. 

As a final option, they have an Unlimited plan that starts at $399 per month, billed annually, with unlimited features.

#5 Asana

Asana project list view

Image by Asana

Using Asana, teams can stay on top of deadlines, delegate tasks, and coordinate tasks.  The product offers tons of integrations and a streamlined user interface similar to Airtable, but with additional features for teams outgrowing Airtable such as viewing, prioritizing, and monitoring progress. 

Features

  • View your tasks in multiple ways, including a list, a Kanban board, a timeline, and a calendar
  • View your progress with the reporting features
  • Automating common tasks and reducing errors with custom rules
  • Get started with 50+ project templates

Pricing

Pricing options are available in Asana. In addition to the free plan, they offer a premium plan that is $10.99/per user per month billed annually, and that includes custom templates, milestones, and reporting for any number of projects. For $24.99/user billed annually, Asana offers its Business plan, which includes cloud & server integrations, forms customization, and objectives. 

There is also an Enterprise plan available from Asana upon request.

Also read: Top 20 Asana Alternatives to Consider in 2022

#6 Trello

Trello board view

Image by Trello

Trello is an alternative Airtable kanban board-style tool for managing tasks and collaborating on projects.  The tool is easy to learn as well.  

Think of a whiteboard with sticky notes that represent tasks that you can move around and organize by status, due date, etc. It's similar to Trello. 

You can also see your work in a spreadsheet-like view by using a Table view, which connects your work across boards.

Related: Top 22 Trello Alternatives for Project Management [Free & Paid]

Features

  • Trello Butler automation
  • Templates for design, sales, marketing, and team management
  • Describe, attach, subtask, and assign task cards
  • Add-ons to enhance project management

Pricing

There are four plans offered by Trello, including the free plan which features unlimited cards, up to 10 boards, and Power-Ups. It also has what is called the Standard Plan which is $5 per user billed annually. Custom Fields, advanced checklists, and unlimited boards are included.

It is also possible to purchase a Premium plan, which includes multiple views, templates, and observers for $10.00 a month.

The Asana Enterprise package also comes with unlimited workspaces, Power-Up administration, and permissions, starting at $17.50/month per user.

#7 Google Sheets

Google sheets finance report

Image by Google Sheets

If you are a spreadsheet expert and have a Google account personal or business owner, then you might want to give it a try using Google Sheet free. A cloud-based alternative to Airtable that has some familiar features such as live editing, saving without a button, and sharing like other Google Doc Editor web-based products.

Also read: How to use Google Sheets Time Tracking: A Step-by-Step Guide

Features

  • Cloud-based spreadsheet that automatically saves your work
  • With the Google Sheets explore feature, you can ask Google Sheets questions and it will answer them for you
  • Ability to integrate Google Sheets with other Google apps like Form, Finance, Drawings, and so on 

Pricing

Google Sheets offers four plan options. The free plan includes 15 GB of storage per user in Google Drive. The business Starter plan ($6/user per month) includes cloud storage and email with standard support. The Business Standard plan offered by Google Sheets is also widely available ($12 per user per month). 

You'll get 2TB of cloud storage, ad-free emails, and a digital whiteboard. For 18.95 per user per month, you get 5TB of cloud storage, auto-accept invitations, and a website builder.

You can also request an Enterprise plan from Google Workspace.

#8 Zoho Projects

Zoho Projects screen overview

Image by Zoho Projects

Zoho Projects is another interesting project management alternative to Airtable. The tool is part of the Zoho suite, which contains other SaaS solutions like CRM, Zoho Books (for accounting), and so on. 

So if you already use a solution by Zoho, it would make sense to then implement Zoho Projects. However, the tool requires advanced knowledge of project management as the platform can be quite complex. It is great for mature and large companies, but if you have a smaller team, the learning curve and onboarding costs could outweigh the benefits of using the tool.

Features

  • Task lists, subtasks, and comments for easy task management
  • Gantt chart feature for managing dependencies
  • Timesheets allow you to track and create reports of your team’s working hours
  • Cloud storage for project documents

Pricing

The Zoho Projects has a Free forever plan that is limited to three users and two project templates. Upgrade to the Premium plan to enjoy unlimited projects and 100GB of storage for $5 per user/ month. 

For $10 per user/month, the Enterprise plan offers 20GB of storage space and no cap on users if you need more than 50 seats.

#9 Jira

Jira projects board view

Image by Jira

You might be looking for a project management tool geared towards Agile or Scrum software, so Jira might be what you're after. Jira's original purpose was to track bugs, but over time it evolved into a highly customizable project management tool.

Features

  • The Scrum and Kanban boards are customizable with flexible Agile views 
  • Provides detailed reports, such as velocity reports, burn-up charts, and burndown charts.
  • Dashboards for projects that can be customized
  • Power search for straightforward tasks

Pricing

Jira offers two free and one paid plan to customers. With their free plan, for example, users get access to basic Agile project management features for up to ten team members. There is a $7/month plan ($250 GB storage per user for up to 5000 users) offered by the company. Unlimited storage for $14/month per user is included in their premium plan) and added functionality

#10 Basecamp

Basecamp dashboard

Image by Basecamp

Using Basecamp is as easy as 1-2-3. Basecamp is more focused on minimalism than any other management tool listed here on this blog. If you work with a small team or only need one or two features, Basecamp isn't for you.

Features

  • Assignment and due dates are easier with task lists
  • Project progress can be visualized in hill charts
  • The ability to chat in groups and send messages directly (just like Slack)
  • Your team's work is displayed in simple reports

Pricing

Basecamp is $11 per user/month, which includes unlimited projects and 500GB of storage space.

Also read: 15 Best Basecamp Alternatives for Robust Project Management in 2022

#11 Notion

Notion's workspace view

Image by Notion

Notion is a popular project management tool that helps organize tasks, allows note-taking, and creates wikis. By presenting detailed project documents as Kanban boards, Notion makes it easier to create, store, and collaborate on project-detailed documents.

Yet, there are a variety of ways to use it that has caused some users to find it confusing. 

Features

  • Organizing project details such as notes, checklists, and documents
  • Comments and mentions
  • Permissions management
  • Collaborate live on Notion pages and the database

Pricing

Notion offers a free personal plan with things like unlimited pages and unlimited blocks, and you can share with five people. 

You can get unlimited file uploads, unlimited guests, and version history for only $5 a month with their Personal Pro Plan.  

Notion's team plan costs $10/user a month and offers unlimited team members, as well as an online collaboration tool.

#12 Smartsheet

Smartsheet's dashboard

Image by Smartsheet

In a similar way to Airtable, Smartsheet is a spreadsheet project management and collaboration tool. Likewise, if you aren't familiar with SaaS (software as a service) productivity tools, then you can start with this tool because it has a Microsoft Excel-like interface.

Features

  • Gantt Chart, Grid, or Kanban board views.
  • Monitoring the progress of projects with dashboards
  • Workflow automation for repetitive tasks
  • Spreadsheet attachments

Pricing

Unlike some other Airtable alternatives, Smartsheet does not offer a free version. 

They currently offer three paid plans: The Pro plan, where teams can collaborate, track, and manage their projects for $7 per user/month when billed yearly and allowing a max of 10 users.

Next, you have the Business plan at $25 per user/month when billed yearly. This plan requires a min of 3 users and includes everything in the Pro plan plus unlimited editors, activity log, document builder, and more.

Smartsheets also offers an Enterprise plan and pricing can be requested on their website.

#13 Proofhub

Proofhub's planning view

Image by Proofhub

An all-in-one software should be simple and intuitive for all users-but that's not the case. Airtable's interface is simple and intuitive, but it is not ideal for project management. The reason is that today's teams aren't content with basic features, but need more features... more functionality... and more options.

Related: 15 Best ProofHub Alternatives to Consider [Free & Paid]

Features

  • Timesheet and time report features.
  • Gantt charts help teams visualize and plan different aspects of a project.
  • Custom reports to view overall project progress and resource usage in one click. 
  • ProofHub Discussions feature to share files, documents, and ideas.

Pricing

The Standard Plan includes features such as time tracking, project templates, discussions, and a calendar. It costs $45 per month for 5 users (annual charge). Alternatively, they offer unlimited plans which are $89 and billed monthly. 

#14 Fusioo

Fusioo stage pipeline view

Image by Fusioo

The Fusioo app lets you create, manage, and customize online databases. Teams can manage their projects, events, ideas, clients, workflows, store information, design dashboards, visualize data, manage projects, track deadlines, and more through their app. 

With Fusioo, it is easy to tailor the software to meet the specific needs of a team or an entire company.

Features

  • Organize work by using Kanban boards for each task
  • Creating custom-built online databases
  • Data visualization
  • Task management
  • Dashboard creation
  • Reports that can be customized

Pricing

There are 20 apps included in a standard Fusioo plan starting at $20.38. In addition, you get 30K records per app, 15 workflows per app, as well as customized branding. 

There is no price listed for their standard plus plan. There are custom limits, a dedicated customer success manager, a custom contract, and an invoice-based payment system.

#15. Quip

Quip's document project template

Image by Quip

As an alternative to Airtable, Quip is the perfect choice if you're looking for something straightforward and simple. With Quip, teams can easily create living documents.

Documents, spreadsheets, and lists can be written, edited, and organized in the cloud. It is also compatible with chat, documents, task lists, and spreadsheets. 

With Quip, you won't have to worry about complex document versions and endless email chains since it is so efficient and easy to manage discussions and collaborations.

Features

  • Collaboration in the area of document sharing
  • Detailed task list
  • Messaging and chat services
  • Excel spreadsheets are easy to access
  • Access anytime, anywhere, on any device
  • Import and export

Pricing

There are three plans offered by Quip and the first one is called the Quip Starter, which starts at $10.00 and includes unlimited documents and spreadsheets. 

They also offer a Quip Plus plan starting at $25.00 per month, which includes Enterprise API. Finally, there is the Quip advance plan, which costs $100.00 a month and includes all the above plus Salesforce editing capabilities.

Takeaway

Voilà, you just got an overview of the 15 best Airtable alternatives in the industry.

There is no question that Airtable is a great project management solution, but who says it will meet your specific needs as a team or organization?

You can decide what is best for your organization based on your knowledge of the features, price, and ease of use compared in this review. 

Also, be sure to give Rodeo a try. We offer a 14-day free trial so you can test it out with no strings attached.