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ClickUp vs. Rodeo: Which One to Choose?

Joanna Marlow
Joanna Marlow
August 4, 2021

Your mission to find the most suitable project management tool for your company has resulted in an infinite scroll through search results. While some options seem incompatible with your business operations right away, others will seem equally appealing.

With the mission to save users at least 20% of their time, ClickUp is a very popular tool now. The exhausting list of features offered by the platform can get many super excited about it. The fact that the tool is completely customizable and allows more than 1000 integrations means that the possibilities are endless.

But the more features you have, the more complex to use the tool becomes, which translates into extra costs with onboarding and implementation. 

The differences between ClickUp from Rodeo

Both ClickUp and Rodeo are software solutions that were developed as all-in-one tools to replace the multitude of separate apps and tools companies often work with. 

Sharing comparable missions, let’s see how the features and functionalities offered by ClickUp and Rodeo compare to one another: 

ClickUp is available on all devices, while Rodeo functions best on a desktop

ClickUp can be accessed on your desktop, tablet, mobile phone, or any device for that matter. This is extremely convenient when you are on the move but suddenly come up with a bright idea or a comment that needs to be added somewhere. 

It should be noted that the use of ClickUp on other devices is slightly limited, but all key features can be used from anywhere.

Rodeo, on the other hand, is made to function best on a desktop/laptop computer. You can log in with the browser on your mobile phone, which will only give you access to the time tracker.

Some employees such as designers or writers may use a project management tool only to track their time, and nothing else. Being able to set Rodeo’s timer on their phone is all they need.

Don’t we all mainly use our computers for all work-related things anyways? Ask yourself how often you would really want or need to access your project management tool from other devices besides your computer.

Illustration of a project management software on many different devices.

ClickUp is more customizable compared to Rodeo

A feature ClickUp prides itself on and which is highly valuable is how amazingly customizable the platform is. You can use templates to create any type of component you want to add to the platform. 

This can be a spreadsheet, dashboard widget, viewing display, or just a space for notes. You can literally build these things from scratch deciding all the details. Customizing fields, status options, tags, filters, themes, and more with extensive editing options.

This is ideal if you need specific things to be included in your task schedule, everything can be custom-made exactly to your wishes. You have the freedom to partially design parts of the tool to fit with your business processes.

As mentioned before, ClickUp offers elaborately developed features for (task)planning and time management. For other processes, you are able to create a supporting sheet or document yourself.

Instead of creating all the components you need yourself, Rodeo offers a very straightforward and logical set of fully developed features that cater to the typical project cycle.

In other words, you don’t need to think about what you need to create. Rodeo has done all the necessary thinking and creating for you, plain and simple.

ClickUp depends on many integrations with other tools

The belief at ClickUp is that you need other tools to offer a united ecosystem that enhances productivity. They have taken the best from popular existing tools and apps, building their platform around them with additional features.

Sounds good right? It means you can keep working with tools and apps you already know and love. ClickUp facilitates 1000+ integrations, with programs varying from cloud storage software to invoicing apps. 

We hate (but also kinda enjoy) to break it to you, though, this isn’t necessarily the best way to go. Rodeo offers all but one single integration -with a bookkeeping app- and that’s it. However, this is for a very good reason. 

At Rodeo, we believe that you don’t need to rely on existing integrations the way ClickUp does when you can build an entire ecosystem in-house with features designed to complement each other. 

Just because you’re used to certain apps and tools, doesn’t mean a unified ecosystem that brings them together is the best way to optimize your processes. Besides, it takes a certain level of tech-savviness to establish all these integrations properly.

We know it’s hard juggling between different platforms in order to make your team’s workflow. With Rodeo, you can do everything using just one platform. Try Rodeo 14 days for free.

ClickUp doesn’t have fully developed financial features like Rodeo has

In Rodeo, an easy-to-use feature allows you to create budgets for projects. The project planning is based on the budget, allowing expenses to be deducted from them along the way. 

Furthermore, worked hours can be billed to them, after which they are transferred to invoices and sent to clients.

ClickUp lacks an intuitive invoicing system like this. Instead, this is where they refer to their customization options. The templates can be used to create invoices, for example, while integrations with other tools such as Unito and Zendesk can help establish a semi-comparable invoicing procedure. There is a way, it’s just not very straightforward.

ClickUp lacks the level of automation and synchronization Rodeo has

Besides the limitations regarding the financial process, the lack of straightforwardness in ClickUp is apparent in other areas too.

We previously explained how Rodeo offers a simple framework for the typical business cycle. For example, as hours are tracked with the timer or other expenses are made throughout a project, these can be simply deducted from budgets and transferred to invoices. All these steps in the process are connected, creating a very intuitive system that does most of the work for you.

Especially for organizations that work on similar projects for regular clients, this cycle is very handy as Rodeo allows old projects to be copied and reused again. Moreover, invoices to regular clients can be completely automated. 

ClickUp doesn’t have a clearly defined, structured cycle. There are a whole lot more ways leading to Rome. Again, they refer to their customization options and countless integrations. Processes can be synchronized as some customizable dashboard widgets can be exported for example.

The issue: you need to set this all up and arrange it yourself, and you also need to figure out exactly which integrations you need as the possibilities are endless. 

How well your custom-made ecosystem of widgets and integrations works really depends on how well you are able to set it up. In turn, this will also affect the accuracy of the reports generated by the reporting feature. If data is compiled from a network of integrations, there is a higher risk of error.

Illustration of automation and synchronization to represent Rodeo.

ClickUp is cheaper than Rodeo

ClickUp is very competitively priced! They offer a very limited version for free, while the unlimited version is offered for just $5 per user per month. Compared to Rodeo, but also most other competitors, this is a very low price.

The pricing model works quite differently at Rodeo. You pay a monthly starting price of $29.99, adding on a price per user depending on the number of functionalities they need. This cost per user ranges from $8.99 or $14.99.

Bear in mind though that you won’t have to spend any additional money on integrations with Rodeo. Some integrations can really pile on the costs, which is unavoidable if you choose ClickUp. Good thing they made their platform so cheap, right?

It also explains how they are able to offer a free version. Without integrations, the free limited version is merely a limited task planner. 

Rodeo doesn’t offer a free version. As it’s made up of an intuitive network of features, leaving any of them out just to offer a free version would compromise its whole purpose.

Illustration of woman putting a coin into a piggy bank.

ClickUp vs. Rodeo features overview and comparison

By now, you know how much there is to consider when comparing ClickUp to Rodeo. For your convenience, here is a simple overview of all the features they have to offer:




Available on all devices



Projects & planning

Time tracking

Price per user profile

 Automation & synchronization 

(Possible with integrations)

Expense tracking per project

(Possible with integrations or to
some extent with exportable widgets)


(Possible with integrations or to
 some extent with exportable widgets)  



After having a closer look at these two competitors, you probably agree they are not so similar after all. This starts with holding completely opposite views on how a project management tool should be built and how it should function.

ClickUp only has a few fully developed features but is an infinitely customizable platform designed to integrate with 1000+ other apps and tools. The possibilities are potentially boundless if you have the skills and knowledge to create the exact system you need, tailored to your business processes. 

Rodeo, on the other hand, offers fully developed features that work together as an interdependent functioning system. This intuitive system is designed to replace all other apps and tools commonly used for project management. 

So which tool comes out on top? That really depends on your organization and the way your business processes are set up. If your company follows the typical project cycle, Rodeo has everything you need. If your processes are particularly intricate, you might benefit a lot more from a system that you can design yourself. Just make sure the hassle is worth it, as the goal is increased efficiency above all else.