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15 Best HoneyBook Alternatives for Projects [Free & Paid]

Maggie Tully
Maggie Tully
|
October 6, 2022

While some project management software platforms strive to offer a handful of high-quality features, others prefer to focus on the number of features instead. 

HoneyBook falls into the latter category, as the tool’s many features make it easy to feel overwhelmed. Don’t worry though – users looking to escape the feature factory will be pleased to learn that there are over a dozen HoneyBook alternatives on the market that are worth investigating.

By the end of this blog, you should have a better understanding of your options. 

Why look for HoneyBook alternatives? 

HoneyBook is a good project management software solution, for small businesses, especially freelancers due to its flexibility. If you’re already a user, chances are that you either outgrew the platform or the tool isn’t meeting all of your expectations.

Just a quick search and you will find a number of negative reviews addressing the platform’s shortcomings – including its frustrating customer service. 

Here are the top 3 cons of using HoneyBook – according to real user reviews to back them up – that might make you consider an alternative.

#1 Steep learning curve 

The double-edged sword of using a platform with dozens of features is the steep learning curve these features can create. With HoneyBook’s onboarding assistance consisting of prerecorded training videos, you’ll be left to figure out how the platform fits into your existing workflows all on your own. This is not the sort of platform that allows you to hit the ground running as soon as you sign up. 

HoneyBook review from Capterra

Source: Capterra

HoneyBook review from Capterra

Source: Capterra

#2 Overwhelming number of features 

Even if you understand how to use HoneyBook’s many features, the sheer number of them is overwhelming for many new users. This might be especially true for users whose workflows are more straightforward, as the platform’s functionalities might be well beyond your needs. 

HoneyBook review from G2

Source: G2

#3 Poor customer support 

Online reviewers most commonly criticize HoneyBook for its poor customer service. Early users say that HoneyBook used to have live support with real people, but the platform has switched to email-based support in recent years, which many people find unsatisfactory. Resolving problems with the platform over email typically extends the length of time it takes to resolve the issue, as seen in the below reviews. 

HoneyBook review from Capterra
Source: Capterra 

HoneyBook review from Capterra

Source: Capterra

HoneyBook review from Capterra

Source: Capterra 

15 best HoneyBook alternatives 

If you’ve decided that HoneyBook is too complex for your team’s needs or that you’re not ready to waste valuable time on an extensive onboarding process or dealing with inefficient customer support, then you’re in the right place. 

Here’s a complete list of the 15 best HoneyBook alternatives for you to consider instead. We’ve also included a list of features, pricing plans, and photos of each to help you compare your options easily. 

1. Rodeo 

Rodeo is an all-in-one project management tool with task management, time tracking, and financial management features to support your projects at every stage of the project lifecycle. 

The platform is an excellent choice for small- to mid-size businesses, as it’s a scalable solution that doesn’t charge per number of projects or clients. Similar to HoneyBook, you can easily send project estimates and invoices directly to your clients from the platform. And the integration with QuickBooks allows you to stay on top of your bookkeeping.

Take a look at some of the other features that help make us the best HoneyBook alternative on the market: 

Intuitive user interface with an easy-to-use dashboard 

Learning curves waste valuable time, and we’ve designed Rodeo to be intuitive and easy to use in order to prevent onboarding challenges. When you log onto the platform, you’ll land on your dashboard where you can see your project’s progress, track time, and view your tasks all at once. 

It can’t get any easier. In fact, not a single Rodeo feature requires any technical expertise or lengthy video tutorials to understand how they work. 

Rodeo customer Dorst & Lesser has found that Rodeo has made the process of onboarding new employees significantly easier: “The interface looks very neat and refined, and new hires quickly get used to it. Whenever I show a new intern or employee how it works, we only need to go through everything once and that’s it,” says Sophie van der Togt, Head of Account. 

Rodeo's dashboard

Financial management features for every stage of your project lifecycle

Whereas HoneyBook has an overwhelming number of features, Rodeo focuses on providing high-quality features to help you at each stage of your project. The financial management capabilities that Rodeo offers help structure your project along the way. 

For example, projects begin with a budget in Rodeo, meaning project managers can calculate the cost of each project phase, plan time activities and allocate resources before the project officially kicks off. 

Once the budget is built, you can send an estimate to the client for approval and send them an invoice once you’ve completed part of the project. 

Gif of building a budget in Rodeo

Free personalized onboarding assistance and live chat support 

Top-tier customer support is Rodeo’s priority, and that’s why we offer personalized onboarding so you can jump right into the platform on day one. Many other HoneyBook alternatives charge for onboarding support, but ours is always free. 

And while HoneyBook uses lengthy email threads to resolve customer issues with the platform, we’re always available via live chat support. 

Additional features: 

Pricing: 

For $29.99 a month, you’ll receive 1 full user license, customer support, and integration with QuickBooks or Xero. If you need additional users, you can add full users for $14.99 per user/month, or $8.99 per user/month for standard users who only need access to their dashboard and time tracking. 

A full user license grants you access to nearly all of Rodeo’s features, excluding planning and tasks, which you can add on for $4.99 per user/month. 

We’d love to show you our platform – sign up for a free personalized demo today, or try it out with a 14-day free trial

2. Bonsai 

Bonsai's dashboard

Source: Bonsai

Bonsai is an all-in-one business management solution made for freelancers and small teams. HoneyBook and Bonsai have a lot of similar feature offerings, including online payment processing, contracts, and invoicing. 

Both platforms have similar shortcomings in that they offer a lot of features, but those features aren’t always as robust as they could be. For example, Bonsai does offer time tracking, but there’s no way to export a report of your recorded hours, meaning you’ll need to send screenshots to your clients if you need to provide documentation of your recorded hours. 

Related: Top 16 Bonsai Alternatives to Try Now

Features: 

  • Client CRM
  • Proposals
  • Invoices 
  • Time and task tracking 

Pricing: 

  • Starter plan ($24 monthly): Unlimited projects, invoicing and payments, client CRM, up to 5 project collaborators 
  • Professional plan ($39 monthly): Workflow automations, client portal, QuickBooks integration, up to 15 project collaborators 
  • Business plan ($79 monthly): Subcontractor management, unlimited project collaborators, 3 team seats (additional seats available at $9 each/month)

3. Hive 

Hive's dashboard

Source: Hive

Hive’s customization and collaboration tools make it a good fit for those managing more complex projects. Hive also offers live customer support – a key difference from HoneyBook. 

Hive’s focus is on holistic project management, so if you’re looking for a HoneyBook alternative that offers some of the client management tools that HoneyBook has, you might find yourself dissatisfied with Hive. 

Also read: Top 12 Hive Alternatives in 2022

Features: 

  • Time tracking
  • Workflow automation
  • Reporting
  • Integrations
  • In-app messenger

Pricing: 

  • Solo plan (free): Unlimited projects and tasks, Gantt and Kanban views, messaging
  • Teams plan ($16 per user/month): Time tracking, guest access, in-app calendar
  • Enterprise plan (pricing upon request): Enhanced security, onboarding support, custom analytics, and reporting 

4. Dubsado 

dubsado dashboard screenshot

Dubsado’s features are centered around the needs of small businesses and freelancers, meaning the tool can be used by everyone from virtual assistants to event planners, accountants, and even makeup artists. 

The platform’s main capabilities include automations, scheduling, client portals, and invoicing. While these features are helpful, task management functionalities are noticeably missing. This makes Dubsado a fit for someone who needs a software tool that can help structure their day and keep client matters organized without needing task management or planning functions. 

Features: 

  • Client portals 
  • Invoicing and reporting 
  • Forms and templates 
  • Automated administrative tasks

Pricing: 

  • Starter plan ($20 per month): Unlimited projects and clients, invoicing, email templates
  • Premier plan ($40 per month): Scheduling, automated workflows, public proposals 
  • The above plans are for 1-3 users. Additional users cost the following: 
    • 4-10 users: $25 per month 
    • 11-20 users: $45 per month 
    • 21-30 users: $60 per month 

5. nTask 

nTask's dashboard

Source: nTask

HoneyBook doesn’t rely on integrations to deliver project management solutions, and neither does nTask. Unlike HoneyBook, however, nTask has robust project management features like Kanban boards, Gantt charts, and progress measurement within task tracking. 

nTask is a good HoneyBook alternative for those looking for features like issue tracking and risk management in addition to a suite of usual project management functions. The app’s custom fields and workspace flexibility make it useful for freelancers and small teams. 

Be warned that some online reviewers state that nTask doesn’t provide much technical support though. 

Related: 13 Best nTask Alternatives You Need to Try in 2022

Features: 

  • Milestones
  • Financial summaries
  • Issue tracking
  • Risk management 

Pricing: 

  • Premium plan ($4 per user/month): Unlimited projects, workspaces, and tasks
  • Business plan ($12 per user/month): Custom roles, risk tracking, advanced reporting, 10GB of file storage
  • Enterprise plan (pricing upon request): Custom onboarding, 100GB of file storage

6. Paymo 

Paymo's dashboard

Source: Paymo

Paymo’s most significant selling point is that it’s an all-in-one project management, HR management, and customer relationship management tool. The platform also offers strong team scheduling and team collaboration abilities. 

If you’re a freelancer or a project manager leading a small team, Paymo’s HR and sales features may be beyond your needs. For example, if you don’t have a complex sales process, it’s unlikely that you’ll need a tool with a visual sales pipeline. And with some reviewers complaining about the platform’s complex UI, you may want to opt for a simpler tool. 

Also read: 12 Paymo Alternatives That Are Worth Checking Out

Features: 

  • Invoicing
  • File storage
  • Time tracking
  • Expense tracking 
  • Process payments

Pricing: 

  • Free plan: Maximum 1 user, 50 tasks, 3 clients, 3 invoices 
  • Starter plan ($5.95 per user/month): Maximum 1 user, 100 tasks, unlimited clients, 25GB storage
  • Small office plan ($11.95 per user/month): Unlimited tasks and time entries, proofing, 50GB storage
  • Business plan ($24.95 per user/month): Free onboarding, employee scheduling, Gantt charts, 500GB storage

7. Monday.com 

Monday's dashboard

Source: Monday.com

Compared to HoneyBook, Monday is a more user-friendly project management tool. The platform boasts robust customization abilities, and also offers advanced workflow automation. 

Monday allows users to easily view their project status in several different formats, and these features make it easy for remote teams to keep up to date on project progress. 

The main downside to keep in mind is that creating workflows in Monday that meet your team’s needs may require a level of technical expertise that the platform’s onboarding tool can’t meet. 

Related: Top 25 Monday Alternatives to Try in 2022

Features: 

  • Kanban board view
  • Task tracking
  • Budget and expense tracking
  • Custom reports
  • Team collaboration

Pricing: 

  • Individual plan (free): Maximum 2 users, up to 3 dashboards, 200 templates
  • Basic plan ($10 per user/month): Unlimited viewers and items, 5GB file storage
  • Standard plan ($12 per user/month): Timeline, Gantt, and calendar views, automations, integrations
  • Pro plan ($20 per user/month): Private boards, dependencies, formulas
  • Enterprise plan (pricing upon request): Advanced reporting and analytics, improved security, tailored onboarding, permissions 
  • Note: All paid plans require a minimum of 3 users. 

8. Freshbooks 

freshbooks dashboard screenshot

Freshbooks markets itself as accounting software for freelancers and small business owners, and as such, you shouldn’t expect it to be a complete business management solution. The platform’s strong suit is in generating financial reports and helping users keep an eye on expenses. 

Users that have switched from HoneyBook to Freshbooks have found the tool to be more usable and easier to set up. That said, many reviews also mention that Freshbooks’ pricing structure is steep for a platform that primarily focuses on accounting. Additionally, since the tool is built exclusively for freelancers and small businesses, you may find yourself needing a more robust tool that’s more scalable should your business grow. 

Features: 

  • Estimates 
  • Expense tracking
  • Invoices 
  • Payroll 
  • Time tracking 

Pricing: 

  • Lite plan ($15 per month): 5 clients, client portal, automated recurring invoices 
  • Plus plan ($30 per month): 50 clients, unlimited proposals, client retainers
  • Premium plan ($55 per month): Unlimited clients, project profitability, accounts payable 
  • Select plan (pricing upon request): Online client payments, customized onboarding, dedicated account manager 

9. Plutio 

plutio dashboard

Plutio is another software built specifically for freelancers, and it provides several features that allow it to meet a variety of needs. This includes task boards, timesheets, and online payments. Plutio also allows users to customize their workflows by toggling certain features on or off. 

Keep in mind that Plutio is a developing solution, so many online reviewers have had issues with certain features not working properly, and some features – such as automation – are missing altogether. The platform has a roadmap of new features to add, but it’s slow to implement them, which many former users found frustrating.  

Features: 

  • Task management 
  • Time tracking 
  • Contracts 
  • Client management tool
  • Proposals 

Pricing: 

  • Solo plan ($19 per month): Up to 3 clients, no contributors 
  • Studio plan ($39 per month): Unlimited clients, 10 contributors included ($5/month per extra contributor up to 50 contributors) 
  • Agency plan ($99 per month): Unlimited clients, white-label included, 30 contributors with up to 100 contributors for an additional fee 
  • Enterprise plan (custom pricing): Single sign-on, account manager, custom onboarding 

10. ProofHub 

ProofHub's dashboard

Source: ProofHub

ProofHub is an all-in-one project management platform that excels in visual collaboration, project templates, and reporting. The tool also has unique accessibility functions like feature bookmarks, keyboard shortcuts, and personal sticky notes that make it easy to use. 

One of ProofHub’s downsides is that it can’t provide extensive reports on logged hours, which is a downside for small teams or freelancers looking for insights into their productivity or billable hours. Users also must rely on integrations to overcome obstacles caused by the platform’s missing invoicing, budget, and resource management features. 

It’s also worth noting that ProofHub charges a flat rate per plan with an unlimited number of users, which means freelancers will find that the platform is significantly more expensive than other HoneyBook alternatives where they would only need one seat. That said, the pricing structure may work well for teams growing at a fast pace. 

Related: 15 Best ProofHub Alternatives to Consider [Free & Paid]

Features: 

  • Project templates 
  • Internal communication tool
  • Milestones
  • Online proofing 

Pricing: 

  • Essential plan ($50 monthly): 40 projects, unlimited users, 15GB storage 
  • Ultimate control plan ($99 monthly): Unlimited projects, 100GB storage, reports, workflows, custom roles 

11. 17hats 

17hats software dashboard

As the name suggests, 17hats is built for freelancers who typically wear several hats during their day to day. With offerings ranging from email templates to time management to lead management, the platform offers a unique array of features. 17hats also has unique branding customization options to ensure each point of contact with clients is professional and on brand.

The tool’s price point might be higher than you’d expect, and this is a common complaint among reviewers online. Some also added that a bit of trial and error is necessary before getting the hang of the app due to its less-than-intuitive design and variety of features. 

Features: 

  • Time management 
  • Reporting
  • Advanced workflows 
  • Lead management 
  • Client portal 

Pricing: 

  • Level one plan ($15 per month): Free CRM, 20 documents per month, one lead capture form
  • Level two plan ($30 per month): 35 documents per month, three lead capture forms, brand customization 
  • Level three plan ($60 per month): Unlimited documents, 20 lead capture forms, advanced automation features 

12. Toggl 

Toggl Plan's dashboard

Source: Toggl Plan

Toggl offers a few products that might be useful as HoneyBook alternatives, but the catch is that you must pay for each product separately. Toggl Track and Toggl Plan are used for time tracking and project planning, respectively, and you’ll need to integrate the two to access both features. 

The advantage of Toggl is that both its Track and Plan products have easy-to-use interfaces that are very straightforward. But in terms of its use as a HoneyBook alternative, all Toggl products lack the ability to invoice tracked hours, which can be a dealbreaker for many freelancers in search of a project management software solution that can do it all. 

Also read: The 14 Best Toggl Alternatives in 2022

Features: 

  • Project planning 
  • Recurring tasks 
  • Resource planning 
  • Task management 

Pricing: 

Toggl Track: 

  • Free plan: Maximum 5 users, unlimited time tracking, exportable reports
  • Starter plan ($10 per user/month): Billable rates, tasks, project time estimates 
  • Premium plan ($20 per user/month): Project forecasts, time reminders, and audits
  • Enterprise plan (Custom pricing and unlimited users): Multiple workspaces, training, customizable solutions

Toggl Plan: 

  • Team plan ($9 per user/month): Timelines, workload management, recurring tasks, 100MB storage per file 
  • Business plan ($15 per user/month): Guest users, project data exports, priority support 

13. Teamwork 

Teamwork's dashboard

Source: Teamwork

Just like HoneyBook, Teamwork serves as a fairly comprehensive all-in-one project management tool. Users can track time, manage project profitability, and automate workflows using the software. 

Freelancers might like Teamwork’s unlimited free client user feature, wherein clients can engage with the project by adding comments, tasks, and milestones to help ensure the client and project team are always on the same page. That said, Teamwork is unable to meet the needs of teams looking for comprehensive budget tracking and reporting tools. 

Also read: Best Teamwork Alternatives in 2022 [In Depth Review]

Features: 

  • Time tracking
  • Interactive Gantt charts
  • Workload management
  • Task dependencies

Pricing: 

  • Free forever plan: Maximum 5 users, task management, milestones, messages
  • Deliver plan ($13.99 per user/month): Minimum 5 users, 20 project templates, invoicing, unlimited free client users
  • Grow plan ($24.99 per user/month): Minimum 5 users, 50 project templates, workload management, project time budgets
  • Scale plan (pricing upon request): Profitability report, financial budgets, 500GB storage

14. Basecamp 

Basecamp's dashboard

Source: Basecamp

Those working in remote teams will find Basecamp’s focus on collaboration to be a benefit that allows teams to stay connected more easily. Basecamp has a messenger feature that can help to declutter email inboxes, a group chat feature, and discussion threads. 

The tool’s greatest downfall compared to HoneyBook is its lack of native time tracking and dashboard that’s optimized for just one project at a time. 

Related: 15 Best Basecamp Alternatives for Robust Project Management in 2022

Features: 

  • Message boards
  • Prioritize tasks
  • Automatic check-ins
  • Client portal
  • Document sharing

Pricing: 

  • $11 per user/month, which includes unlimited projects and 500GB of storage space

15. Airtable 

Airtable's project tracker

Source: Airtable

Airtable isn’t a good fit for all project teams, but those who work with a large amount of data might find it useful. The Airtable interface is a cross between a database and a spreadsheet which can make organizing information easier. 

The tool’s customizability means it can be used by workers in a range of industries, including freelancers. For example, freelancers can build a system for contact management and organizing project tasks within Airtable. Expect to potentially need a bit of technical expertise in order to build workflows though. 

Also read: 15 Airtable Alternatives to Consider in 2022

Features: 

  • Relational databases 
  • Assign tasks 
  • Multiple project views
  • Customizable automations

Pricing: 

  • Free plan: Up to 5 editors, 1,200 records per database, 2GB of attachments per database
  • Plus plan ($12 per user/month): 5GB of attachments per database, 6-month revision history, automatic table synching
  • Pro plan ($24 per user/month): Gantt and timeline views, 1-year revision history, editing permissions
  • Enterprise plan (pricing upon request): Unlimited workspaces, 1,000GB attachments per database, 2-year revision history

Takeaway

Well, that concludes our list of the best HoneyBook alternatives to try in 2022. 

As you can see, you have many options, the question is which features you care about most. Keep in mind that an all in one platform such as Rodeo is likely going to bring you the best features at the best price without forcing you to rely on third-party integrations. 

Come see for yourself why Rodeo is the best HoneyBook alternative – take advantage of our 14-day free trial today.