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Hubstaff Alternatives: Your Guide to the Top Competitors

Esther van Opijnen
March 17, 2023

If you’re on the fence about implementing Hubstaff, or if you’re using it but it isn't meeting your expectations as a project management tool, rest assured that there are plenty of excellent alternatives available today.

Whether you're seeking a tool that can help you streamline your processes, monitor your projects’ progress, or manage administrative tasks, there are numerous choices to consider. And choosing a project management software that is right for your team will vastly depend on your needs and the problems you’re trying to solve. 

In this article, we will present you with the top 12 Hubstaff alternatives, including our all-in-one solution, Rodeo Drive. We'll highlight the benefits of each tool, its key features, and its most significant advantages and disadvantages compared to Hubstaff.

But before we delve into these Hubstaff alternatives, let's explore some of the reasons why you may be seeking a better project management software solution. 

Why should I look for a Hubstaff alternative?

Hubstaff is a popular choice among businesses primarily looking to closely track employee hours and productivity. 

While the tool can also be utilized for tracking billable hours, employee monitoring, and calculating payroll, these additional features require extra payment and integration with other Hubstaff products.

Online reviews of Hubstaff highlight the user-friendly nature of the tool. Yet, some organizations have found that it didn’t meet their needs. Here’s why:

The app can be distracting

Hubstaff sends notifications when employees start or stop working, take breaks, or switch tasks. 

While these notifications are intended to help employers monitor their team's productivity, they can be distracting for employees who receive them constantly throughout the day.

Hubstaff review on Capterra

Source: Capterra

It can feel intrusive 

Hubstaff's activity tracking feature can make team members feel like they're being constantly watched and evaluated. That’s because the feature tracks how employees are spending their time based on mouse and keyboard usage — including which apps and websites are used. 

This can create a stressful work environment, which leads to a decrease in productivity since team members are constantly trying to look good on the report, rather than actually getting work done. For example, employees may try to multitask while using Hubstaff, switching between different apps, tasks, or projects in an attempt to appear more productive. 

Although this approach may look as if a team member is being productive, the quality of the work produced is questionable. As the below review states, micromanagement is not the way to go.

Hubstaff review Capterra

Source: Capterra


The interface can be difficult to navigate

Hubstaff offers a lot of different features and customization options, which can make it overwhelming for users who are new to the tool. It can take time to learn how to use all the different features and settings.

While the interface is generally intuitive, some users may find it difficult to navigate due to the sheer amount of information presented on the screen. The interface can appear cluttered, which can make it difficult to find the features and settings you need.

Hubstaff review Capterra

Source: Capterra

The top 12 Hubstaff alternatives to consider for project management

We’ve shown you some reasons you might be looking for Hubstaff alternatives, so let’s kick off the list with the 12 best Hubstaff alternatives on the market.

1. Rodeo Drive

We don’t want to toot our own horn, but Rodeo Drive is an all-in-one project management tool that has been specifically designed to support every stage of the project cycle, making it an excellent choice for project-based and creative teams.

In contrast, Hubstaff’s features are not centered on a project lifecycle but focused on a feature, requiring users to create and structure their workflows from scratch.

Rodeo Drive offers a comprehensive set of built-in features, reducing the need for expensive and time-consuming integrations. This enables teams to streamline their tech stack, allowing them to accomplish more with fewer applications. These features are designed to work harmoniously, making Rodeo Drive incredibly intuitive to use. 

To better understand this, let's review what each feature can do.

Time-tracking software made easy

Tracking your hours can be tedious and outright annoying, but if you make it as simple as possible, there is nothing to it.

In Rodeo Drive, your team members can track their time in two different ways. They can simply set the timer once starting a task, allowing them to pause when they grab a coffee and start it again until clocking out.

Do you find yourself distracted when working with a timer? Simply record the hours you've worked later using our timecard function.

Tracking time spent on projects is essential for billing clients for the correct number of billable hours worked. Plus, it helps you maintain a healthy profit margin on your projects. 

Rodeo Drive's live timer

Phase-based budgeting

At Rodeo, we believe that every project starts with a clear budget. Our software offers a phase-based approach to budgeting so you can structure it around the activities and tasks for each phase of your project. 

By starting with a budget, you can consider the resources needed to complete the project’s objectives. In Rodeo Drive, you can also reuse the same project and budget framework from previous projects when creating new ones.

Once your project is underway, you'll be able to track your budget spending in real time, based on the hours logged by your team members. 

Budget in Rodeo Drive

Client-ready invoices

Ah, the fun part. Rodeo Drive makes it easy to invoice clients based on the project phase, estimate, or for the hours logged. Send your invoices straight from the platform if you're in the UK, or via QuickBooks integration in the US. Rodeo Drive integrates with Xero in addition to QuickBooks for even easier billing. 

Leverage insights with detailed reports

One of the best things about an all-in-one tool s you get insights into every step of your project lifecycle through powerful reporting capabilities.

Rodeo Drive’s "Reports" tab gives you insights into employee productivity and logged hours, offering a detailed view of closed projects. These insights can be leveraged to create realistic budgets for future projects. 

Rodeo Drive's time report

Additional features

  • Customizable client-ready estimates 
  • Expense and purchase order tracking 
  • Planning and task management 
  • Client contact management 
  • Integration with QuickBooks (US) and Xero (UK)

Who is this tool for?

Rodeo Drive can be used by any project-based team, although it’s a popular choice among creative agencies and marketing teams. The user interface is designed to make your work life easier and forget about a steep learning curve — the platform is straightforward, so you only have to show it to your team how to use it once.

Don’t just take our word for it. Visual effects company BAIT Studio uses all of Rodeo’s features, and according to their Managing Director, Peter Rogers, "Even things like time tracking feel very unintrusive, so all the artists have no problem sticking to doing it. When they discover they forgot to set the timer, they can just add the time later.” 


Rodeo Drive’s pricing structure is straightforward. Try out the platform with our Free plan, or upgrade to our Achiever plan for access to more projects and features. The Achiever plan is a flat rate of $14.99 per user/month with no user maximums or minimums. 

We get it, you’ll want to test out the platform before committing. Try for free today — no credit card required.

2. Toggl Track

Screenshot of Toggl Track

Source: Toggl Track

Toggl offers a suite of solutions. You can use Toggl Track for the time tracking tool, Toggl Plan for scheduling and planning, and Toggl Hire for staffing and hiring. However, these features are sold as different products, meaning you’ll need all three products to make it a complete project management tool. 

Toggl came into the market first as a time-tracking software and integrates with tools such as Asana, Trello, and more. This is at the same time one of the biggest drawbacks, you’ll need — costly! — integrations or other Toggl products to scale and make it an all-in-one solution for your team. Or, if you’re looking for a no-frills time tracker, Toggl Track might be your best bet.

Popular features 

  • Revenue tracking
  • Project timelines 
  • Client guest users

Who is this tool for?

Toggl Track is a great fit for small to medium-sized businesses looking for a straightforward way to track billable and non-billable hours. If you are looking to scale your team, this might not be the right tool for you.


  • Free: For up to 5 users
  • Starter: $10 per user/month 
  • Premium: $20 per user/month
  • Enterprise: Custom pricing

3. nTask

nTask's dashboard

Source: nTask

nTask offers a robust set of functionalities ranging from time tracking software features to task and risk management. The all-in-one solution offers task organization and custom checklists so users can stay on top of their to-do lists. 

The time-tracking tool in sTask can be manually started and stopped and runs in the background, and you can also use custom timecards nTask. 

These features are great for teams who want to stay on top of their workload. However, some users find nTasks a bit glitchy and the interface not intuitive. 

Also read: 15 Best nTask Alternatives in 2023 [Paid & Free]

Popular features 

  • Timesheets
  • Task management
  • Chat feature
  • Kanban boards

Who is this tool for?

Small to medium-sized companies that require a task planning solution could pick nTask as one of their top options. If your team requires a complete solution, nTask is not as scalable as an all-in-one project management tool.


  • Premium plan: $4 per user/month 
  • Business plan: $12 per user/month 
  • Enterprise plan: price upon request

4. Clockify

Screenshot of Clockify Source: Clockify

Clockify is one of the free forever tools on this list. It has an intuitive interface and offers time tracking, tasks, and to-do lists. The dashboard shows worked hours, project spending, and task breakdowns. 

From a project management standpoint, though, Clockfy doesn’t support the entire lifecycle of a project, relying reveille on integrations with other tools with tasks capabilities such as Trello, Monday, and Jira. 

Although their biggest focus and strength is on time management, some online reviewers say that Clockify’s logged hours aren’t very reliable since it highly depends on users remembering to manually stop their timer. 

Popular features 

  • Activity tracker
  • Timesheets
  • Scheduling
  • Invoicing
  • Leave and absence management 

Who is this tool for?

Freelancers and small teams will benefit the most as they can get started for free and test out the most time-tracking features. The kiosk app allows employees to clock in and out by using a shared device, making it a great solution for in-field teams on the go. 


  • Free forever for unlimited users
  • Basic plan: $4.99 per user/month
  • Standard plan: $6.99 per user/month
  • Pro plan: $9.99 per user/month 
  • Enterprise plan: $14.99 per user/month

5. Harvest

Screenshot of Harvest's dashboardSource: Harvest

Harvest gets you actionable insights on your project and team performance. The platform is mostly based around their time tracking software and invoicing capabilities, meaning you will have to connect other third-party tools to get a complete project management software experience.

If you need to precisely track time per task for billing purposes, for example, you will need to connect with a task management tool -– which could lead to syncing lags and discrepancies. Compared to Hubstaff, the app requires manual data input instead of automated time tracking.

Related: 10 Harvest Alternatives for Project Management in 2023

Popular features 

  • Invoicing and payments 
  • Time management 
  • Reports and analysis 

Who is this tool for?

Harvest focuses on the professional services sector and freelancers. The tool is ideal for field teams on the go as the mobile app offers time tracking, timesheets, and expense reports.


  • The Free plan contains two active projects for one user only.
  • The Paid plan includes time tracking software, reporting, invoicing, and integrations for $12 per user/month.

6. Time Doctor

Time Doctor's dashboardSource: Time Doctor

Time Doctor is quite similar to Hubstaff as it focuses on time tracking and employee monitoring. The time tracking software offers screenshot and screen recording capabilities, which capture images of whatever is on an employee’s computer screen throughout the day. 

The mobile app is available on Android and iOS devices. The platform also integrates with various project management and accounting software including Salesforce, Basecamp, and Slack. Again, this type of time tracking software can feel intrusive to team members and potentially slow down productivity.

Popular features 

  • Employee monitoring
  • Productivity reports 
  • Time management
  • Distraction alerts

Who is this tool for?

Time Doctor can beneficial for very large organizations where it’s difficult to manage large teams.


  • Basic plan: $7 per user/month
  • Standard plan: $10 per user/month
  • Premium plan: $20 per user/month

7. Paymo

Screenshot of Paymo's dashboard

Source: Paymo

Paymo brings different feature sets together as it blends project management with HR and CRM management. The software is popular for small- and medium-sized companies in the creative industry as it supports all stages of a project lifecycle.

The platform is a great option for teams looking to track time and send invoices, although users have shared that the invoicing functionality needs some improvement. The tool can be quite complex to use too, especially if onboarding team members that aren’t that tech savvy. 

Also read: 15 Paymo Alternatives to Try [Free & Paid]

Popular features 

  • Time tracking 
  • Leave management 
  • Online payments
  • Invoicing

Who is this tool for?

This tool is ideal for small to medium-sized creative agencies or service-based companies that require a solution to manage their HR and sales processes, as well as their projects.


  • Free: Offering basic tools for personal use
  • Starter: Rates at $5.95 per month for a maximum of 1 user, 100 tasks, unlimited clients, and 25GB storage
  • Small office: $11.95 per user/month and has unlimited tasks and time entries, proofing, 50GB storage
  • Business: $24.95 per user/month and includes free onboarding, employee scheduling, Gantt charts, 500GB storage

8. Proofhub

ProofHub's dashboardSource: Proofhub

ProofHub promises to be an all-in-one tool designed to power task management. As a project management tool, Proohub also offers reporting and facilitates team collaboration.
This Hubstaff alternative is designed to manage projects in one place, without a steep learning curve, however, some reviews suggest otherwise. While the tool comes with Gantt charts and other timeline options to help with daily scheduling, you won’t be able to escape dealing with integrations if you also need budgeting and invoicing, for example.

Popular features 

  • Project templates 
  • Milestones
  • Detailed activity logs
  • Task history
  • Timesheets

Who is this tool for?

ProofHub is a popular choice among marketing and advertising professional due to its powerful team collaboration features that facilitate working on the visual elements of projects. That said, teams working on multiple complex projects might want to look for something more powerful.


  • Essential: Unlimited users and basic features for a flat fee of $50 a month.
  • Ultimate Control: Unlimited projects, users, 100GB storage, and more for a flat fee of $99 a month.

9. Quickbooks Time

Screenshot of QuickBooks Time

Source: Quickbooks Time

QuickBooks Time is another popular time tracking software that offers easy employee management features. The tool is easy to use and very intuitive, offering geofencing features that make it easy to clock in and out for employees no matter where they are.

However, that’s pretty much the gist of it. Although Quickbooks Time gives you comprehensive time-tracking capabilities that can be adapted to most businesses, the tool doesn’t offer any actual project management solution. Instead, it relies on third-party integrations with tools like Asana for task management software.

Popular features 

  • Activity dashboard
  • Access control and geofencing
  • Attendance tracking
  • Invoicing 

Who is this tool for?

QuickBooks Time is suitable for teams of all sizes who are looking to combine time tracking and team management. Plus, if you have team members clocking in and out from different locations, Quickbooks Time is a great fit.


  • Premium plan: $20 per month for the base fee admin license, +$8 per user/month
  • Elite plan: $40 per month for the base fee admin license, +$10 per user/month 

10. DeskTime

Screenshot of DeskTime's dashboard

Source: DeskTime

DeskTime offers time and activity trackers and acts as a workforce management tool that helps allocates staff. 

The platform allows users to create invoices based on the time tracked. Both Hubstaff and Desktime offer similar time tracking tools, although DeskTime focuses more on the individual user by offering a Pomodoro timer and automated time tracking.

Popular features 

  • Pomodoro timer
  • Absence calendar
  • Custom reports
  • Automatic time tracker and screenshots

Who is this tool for?

 The tool focuses on shift-based work environments and freelancers.


  • DeskTime Lite plan: Free
  • Pro plan: $7 per user/month 
  • Premium plan: $10 per user/month 
  • Enterprise plan: $20 per user/month 

11. Timely

Screenshot of Timely's dashboardSource: Timely

Powered by AI, Timely is a tool that combines time, project, and team planning functionalities. But differently than Hubstaff, Timely follows a strict anti-surveillance policy to protect privacy. This means that there is no screen activity recording or keystroke monitoring. 

When it comes to project management, Timely’s planning capabilities are very strong as it provides automatic time tracking with real-time insights into projects' progress — which is again, essential for invoicing and managing profits. However, it might not be best suited for larger teams with a larger volume of projects.

Popular features 

  • Time tracking & timesheets
  • Billing
  • Reports
  • Task planning

Who is this tool for?

Timely claims to keep remote workforces connected, meaning it’ll work best for teams working from home, remotely, or in a hybrid format. 


  • Starter plan: $11 per user/month 
  • Premium plan: $20 per user/month 
  • Unlimited plan: $28 per user/month 
  • Unlimited + pricing is available upon request

12. ActivTrak

Screenshot of ActivTrak's dashboardSource: ActivTrak

ActivTrak is a productivity management solution that focuses on providing insights with a less intrusive approach. While Hubstaff uses screenshots and keyboard monitoring, ActivTrak is all about offering team productivity, triggering warnings when someone falls behind on deadlines. 

On the other hand, the interface can be too clunky to navigate, especially for those who are not very computer-literate. 

Popular features 

  • Workload management
  • Activity logs
  • Alarms and website blocking
  • Personal insights 

Who is this tool for?

If you and your team are tech-savvy and love analyzing data, this is the app for you.


ActivTrak only offers annual plans. Data history and app integrations are available for purchase via add-ons. 

  • Basic plan: Free for up to 3 users 
  • Advanced plan: $10 per user/month, billed annually
  • Premium plan: $17 per user/month, billed annually 
  • Enterprise plan: Pricing upon request


There is no denying that Hubstaff is a very popular time-tracking tool and offers a suite of other products ready to be integrated. The accuracy of the tool and geolocation possibilities can be negative as users can feel spied on by higher management or restricted in their work.

The effectiveness of the tool depends on your business's needs. Now that we have gone over some of the best Hubstaff alternatives for project management in 2023, you have a better understanding of what's currently on the market.

Whether your organization is project-based can also play a role in picking the right tool. Teams that work on projects are far better off with a project management tool that is designed to support the full project lifecycle.

With an all-in-one tool, you'll never need to rely on integrations since all of the necessary features are built-in and interconnected, giving you that 360-view. 

Try Rodeo Drive for free today. No credit card information required!