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15 Best ProofHub Alternatives to Consider [Free & Paid]

Maggie Tully
Maggie Tully
|
September 8, 2022

ProofHub is a useful project management software that boasts task management, team collaboration, report, and accessibility functionality. 

At a fixed rate of $99 billed monthly, ProofHub doesn’t charge by the number of projects or users, which makes it particularly affordable for larger teams. 

While some people have found success with ProofHub, others have found that the software just doesn’t fit their team’s needs. In this blog post, we’ll discuss users’ biggest complaints about ProofHub as well as the pros and cons of each alternative tool to help you decide which works best for your team. 

Why you might look for ProofHub alternatives

ProofHub checks many boxes when it comes to key features for a project management tool. With calendar, table, Gantt, and board views, it’s easy to manage your team’s project data. 

Users also have the ability to collaborate with teammates using the platform’s markup tool, chat function, and discussion threads, which are especially helpful for remote teams who have fewer communication channels. 

Here are some other ProofHub highlights: 

  • Project templates 
  • Ability to set milestones and goals 
  • Time tracking

ProofHub’s team collaboration features are particularly useful for working on the visual elements of projects, making it a popular project management software choice among marketing and advertising professionals. That said, project-based teams working on multiple projects that are complex in scope might find that it isn’t the option best suited for their needs. 

ProofHub does integrate with a couple of other software that can be helpful, but why pay for integrations when there are several other all-in-one alternatives on the market?

Whether you’re just looking into project management software for the first time or if you’re a ProofHub user in search of a better option, here are a few reasons you should consider ProofHub alternatives, supported by user reviews. 
 

#1 Difficult learning curve 

ProofHub’s user interface is simple, but some say its simplicity actually damages its intuitiveness. Many users have experienced a complicated onboarding process due to the learning curve. ProofHub also frequently adds new features, which many users said made it tough to keep up with the rapidly expanding tool. 

ProofHub review on Capterra

Source: Capterra

#2 Missing invoicing, budget, and resource management features

ProofHub stops short of being an all-in-one project management tool as it lacks crucial financial management features like the ability to create budgets and track invoices. You’re able to create timesheets and track time in ProofHub, but this time is not correlated with an hourly rate and you aren’t able to see how the time you’ve recorded correlates with your budget estimate for a project. 

ProofHub review from Capterra

Source: Capterra

#3 Lack of automated features 

Workflow automation is a key part of saving valuable time and reducing human error, and ProofHub doesn’t completely deliver in this area. 

Several users reported that they’d like to see more automation. ProofHub can’t pull client information from a database and send invoices without any additional inputs, for example. 

ProofHub review from G2

Source: G2

The 15 best alternatives to ProofHub in 2022

As you can see, ProofHub isn’t for everyone. The good news is you have many project management software to choose from. 

Let’s dive into our list of the best ProofHub alternatives on the market based on each one’s key features, pricing structure, user reviews, and more.  

1. Rodeo

If you’re already writing us off for putting our own project management software first on this list, allow us to explain. Unlike ProofHub, Rodeo is a project management tool that’s truly all-in-one. From creating a client-ready estimate to planning tasks and ultimately sending invoices, we help project managers do it all. 

Without the need for outside integrations, you’ll find that our intuitive platform helps project teams spend less money to get more work done. 

Here’s a look at a few of Rodeo’s main selling points that give it the advantage over ProofHub. 

Keep your projects profitable using Rodeo’s budget feature 

At Rodeo, we believe that project profitability begins with a budget, and our budgeting feature is built to help you do just that.  

When you first create a project in Rodeo, you’ll be prompted to make a budget, which you can divide into phases and activities. This structure helps you estimate how long each phase of the project will take you to complete, and based on the time estimates and rates you enter, Rodeo will calculate a budget in dollars.

Rodeo's budget feature

Not only are you able to send the budget you’ve built to your client as an estimate, but as soon as you start tracking time spent on a task or activity, your budget will be updated in real time with the percentage of the budget you’ve already spent. 

Our budgeting feature takes the guesswork out of the financial planning to ensure you’re sending your clients accurate estimates that are actually achievable. 

Send client-ready estimates and invoices straight from the platform

Using Rodeo, you’re able to send estimates and invoices to clients directly through the platform.

Once a client approves an estimate, you’re all set to begin tracking time toward project tasks and activities. After the work is done, Rodeo can send invoices to your clients in just a few clicks. Your dashboard will also keep you up to date on which invoices are overdue.

Rodeo also allows you to set up automatic recurring invoices straight from the platform. 


Rodeo's invoice feature
 

Track time on your tasks 

Rodeo’s time tracking feature is effortless, making it easy for your team to track their hours. Recording their time will not only provide you with insights into your team’s output and performance, but it will also help back up the final invoice. 

By seeing how much time has been tracked, you can easily manage multiple projects and keep track of the project status of each at all times. 

Rodeo's timer function


Access detailed reports on metrics for current and past projects 

Rodeo offers several different reports with insights on current projects, time recorded, employee productivity, and an overview of closed projects. 

This information is designed to help you pivot when necessary and identify changes to help your team optimize. 

Additional features 

  • Personalized onboarding at no additional cost
  • Planner to manage team capacity
  • Expenses and purchase order tracking
  • QuickBooks (US) and Xero (UK) integrations to help with bookkeeping and billing

Who is Rodeo for? 

We’ve designed this project management application with creative project managers in mind so that you can spend more time being creative and less time on admin work and logistics like budgets and invoices. 

Any firm that provides project-based work for clients will find Rodeo useful, including creative agencies, consulting firms, architecture firms, video production studios, and freelancers. 

After implementing Rodeo, BAIT Studio saw its project management software expenses cut down by at least 50%, as Rodeo charges based on the role of each user, rather than a fixed amount per seat. Rodeo’s flexible pricing means BAIT no longer has to pay for a full software license for their freelancers, which cuts costs.

Pricing 

Rodeo's pricing model starts at $29.99 a month, which grants you a full user license with access to all of Rodeo’s features (excluding Planning & Tasks), support, and the QuickBooks (US) or Xero (UK) integration.

If you have a team of more than one person, you can add users according to which features they’ll need to use. Full users cost $14.99 per user/month and have access to everything, whereas standard users can be added for $8.99 per user/month. 

You can also add the planner for $4.99 per month to help with resource planning and task management.

2. Scoro

Screenshot of Scoro dashboard

Source: Scoro

Scoro is a project management tool with a robust set of features, including a combination of CRM and project management features. Similar to ProofHub, Scoro offers time tracking capabilities that can be used to monitor billable hours. 

The main downside to Scoro is largely the rigid price. Their lowest tier plan costs $26 per user/month with a required minimum of 5 users, making it a less than ideal choice for smaller teams or freelancers. 

On top of this, Scoro charges a hefty fee for onboarding assistance. 

Also read: 13 Best Scoro Alternatives to Consider in 2022

Key features: 

  • Time management
  • Sales & CRM features
  • Automated billing

Pricing:

  • Scoro’s Essential, Standard, and Pro plans all require a minimum of 5 users. 
  • Essential plan ($26 per user/month): Projects, task lists, work reports, quotes
  • Standard plan ($37 per user/month): Gantt charts, milestones, time tracking, expenses
  • Pro plan ($63 per user/month): Planner, project budgets, billable hours, markups
  • Ultimate plan (pricing upon request): Budgets and forecasts, orders and contracts, customer portal

3. Hive

Screenshot of Hive dashboard

Source: Hive

Hive’s strengths include time management, project workflow management, and collaboration. The tool’s focus on efficiency and connecting departments makes it particularly useful for startups, educators, and marketers. 

That said, many users have cautioned that the reporting functionality is somewhat lacking compared to that of competitors, and others have found that the learning curve can be steep due to the UI not being the most intuitive. 

Also read: Top 12 Hive Alternatives in 2022

Key features: 

  • Time tracking
  • Workflow automation
  • Reporting
  • In-app messenger

Pricing:

  • Solo plan (free): Unlimited projects and tasks, Gantt and Kanban views, messaging
  • Teams plan ($12 per user/month): Time tracking, guest access, in-app calendar
  • Enterprise plan (pricing upon request): Enhanced security, onboarding support, custom analytics, and reporting 


4. Monday.com

Screenshot of Monday's dashboard

Source: monday.com

monday.com is certainly a popular software choice in the project management space because of its features that allow you to automate repetitive tasks and manage your productivity. The platform also allows for a fair amount of tool customization, which can be helpful. 

Compared to ProofHub’s flat fee pricing for the entire team, monday.com might be more expensive depending on the size of your team, as they charge by user. 

Also read: Top 25 Monday Alternatives to Try in 2022

Key features: 

  • Automations
  • Time tracking
  • Task management

Pricing:

  • Individual plan (free): Maximum 2 users, up to 3 dashboards, 200 templates
  • Basic plan ($8 per user/month): Unlimited viewers and items, 5GB file storage
  • Standard plan ($10 per user/month): Timeline, Gantt, and calendar views, automations, integrations
  • Pro plan ($16 per user/month): Private boards, time tracking, dependencies, formulas
  • Enterprise plan (pricing upon request): Advanced reporting and analytics, improved security, tailored onboarding, permissions 

5. ClickUp

Screenshot of ClickUp's dashboard

Source: ClickUp

ClickUp’s no-code customization abilities are one of its main selling points as a project management application. Its templates, task management, and workflow automation abilities are other key features.

Many online reviewers reported receiving better customer support from ClickUp than ProofHub. Overall, the platform is a decent Proofhub alternative If you don’t mind integrations.

ClickUp falls short in the areas of expense tracking features, invoicing, and automation, as financial planning is really outside of the platform’s main offerings. 

Also read: Top 20 ClickUp Alternatives to Try [Free & Paid]

Key features: 

  • Goal setting
  • Templates
  • Visual team collaboration
  • Customizable tasks and subtasks 

Pricing:

  • Free forever plan: 100MB storage, unlimited tasks, Kanban boards, 24/7 support 
  • Unlimited plan ($5 per user/month): Unlimited storage, integrations, Gantt charts
  • Business plan ($12 per user/month): Workload management, timelines, advanced workflow automation, time estimates
  • Business plus plan ($19 per user/month): Subtasks, custom roles, permissions, training
  • Enterprise plan (pricing upon request): unlimited custom roles, live onboarding, single sign-on

6. Basecamp

Screenshot of Basecamp's dashboard

Source: Basecamp

Basecamp is a project management software that specializes in combining file sharing and task management. One of Basecamp’s main unique features is its client portal, through which clients can participate in ongoing projects. 

However, Basecamp is not an all-in-one solution by any means, as it lacks native time tracking and comprehensive reporting features. If you’re looking for metrics on your project’s margins or profitability, then Basecamp won’t meet your needs. 

Also read: 15 Best Basecamp Alternatives for Robust Project Management in 2022

Key features: 

  • Messenger
  • To-do lists 
  • Client portal
  • File sharing

Pricing:

  • $11 per user/month, which includes unlimited projects and 500GB of storage space

7. Wrike 

Screenshot of Wrike's dashboard

Source: Wrike

As a project management solution, Wrike is a good fit for larger companies in need of a scalable software solution. 

The platform allows you to easily control task access to ensure that sensitive information is kept private. Wrike also offers HR functionality like customizable leave forms that are unique from other offerings on the market.  

Although useful, many people find Wrike incredibly overwhelming and difficult to get the hang of. The learning curve can eat up a lot of valuable time during onboarding, and when you’re already paying almost $25 per user/month on the business plan, you might want a tool that’s easier to use.

Also read: The 15 Best Wrike Alternatives for Project Management in 2022

Key features: 

  • Analytics
  • Time tracking 
  • Invoicing
  • Custom request forms

Pricing:

  • Free plan: Task and subtask management, interactive board and spreadsheet views, 2GB storage space 
  • Professional plan ($9.80 per user/month): Shareable dashboards, Gantt charts, productivity integrations
  • Business plan ($24.80 per user/month): Custom workflows, create reports, time tracking, 5GB storage per user
  • Enterprise plan (pricing upon request): Two-factor authentication, admin permissions, 10GB storage per user

8. Teamwork

Screenshot of Teamwork's dashboard

Source: Teamwork

Teamwork is a project management solution with an easy-to-use, intuitive interface. With templates, milestones, and time tracking, Teamwork is a solid alternative to ProofHub because of its similar features.

The platform also has seamless integrations with popular tools like Slack and Trello, which is certainly an advantage for teams that already use them in their workflows. 

Teamwork’s drawbacks revolve around its lack of comprehensive budget tracking and reporting as well as capacity planning. Teams working on complex projects will also find that Teamwork doesn’t allow you to work on different stages of a project simultaneously, which can cause annoying bottlenecks that disrupt your workflow. 

Also read: Best Teamwork Alternatives in 2022 [In Depth Review]

Key features: 

  • Time tracking
  • Project templates
  • File sharing 
  • Milestones

Pricing:

  • Free forever plan: Maximum 5 users, task management, milestones, messages
  • Deliver plan ($13.99 per user/month): Minimum 5 users, 20 project templates, time tracking and invoicing, unlimited free client users
  • Grow plan ($24.99 per user/month): Minimum 5 users, 50 project templates, workload management, project time budgets
  • Scale plan (pricing upon request): Profitability report, financial budgets, 500GB storage

9. nTask

Screenshot of nTask's dashboard

Source: nTask

nTask is a comprehensive cloud-based tool with an array of functionalities, including reporting, project notes, and calendars. Online reviews applaud nTask for its easy onboarding without a steep learning curve.  

That said, users have complained about the tool’s lack of technical support can interfere with workflow. Certain features like reporting and the calendar can be difficult to work with. 

Overall though, nTask may be the right ProofHub alternative for some teams. 

Also read: 13 Best nTask Alternatives You Need to Try in 2022

Key features: 

  • Resource management
  • Risk management 
  • Time tracking

Pricing:

  • Premium plan ($4 per user/month): Unlimited projects, workspaces, and tasks
  • Business plan ($12 per user/month): Custom roles, risk tracking, advanced reporting, 10GB of file storage
  • Enterprise plan (pricing upon request): Custom onboarding, 100GB of file storage

10. Asana 

Screenshot of Asana's dashboard

Source: Asana

Asana’s main advantages as an alternative are its user-friendly interface and its flexibility. Without a difficult learning curve, new users can onboard faster and jump into their work faster. 

If you’re looking for robust collaboration features, Asana might not be the best choice for your team. With no chat feature, you’ll still need to use outside software like Slack to adequately communicate with your team. 

While Asana is great for goal setting and task planning, it also lacks the in-app time tracking feature that many ProofHub alternatives have, which may be a dealbreaker for your team. 

Also read: Top 20 Asana Alternatives to Consider in 2022

Key features: 

  • Milestones and goals 
  • Assign tasks and subtasks
  • Reports 
  • Four project views

Pricing:

  • Basic plan (free): Maximum 15 users, Unlimited tasks and projects, basic reporting
  • Premium plan ($13.49 per user/month): Automated workflows, four project views, community support
  • Business plan ($30.49 per user/month): Advanced workflows and reporting, scaled security, personalized support 

11. Airtable 

Screenshot of Airtable's dashboard

Source: Airtable

Project-based teams might find that Airtable’s a good fit because of its flexibility. As a spreadsheet database hybrid, Airtable can be used in a wide range of project types. The software keeps data tracked and organized, which helps manage workflows and automate your processes. 

Because Airtable is quite unique in how it organizes data, it might work best for teams already working with spreadsheets that are looking for the best ProofHub alternatives. 

It’s also worth noting that Airtable is a low-code project management platform, which means it’s customizable if you have some technical knowledge. Airtable also offers no-code features that users without technical knowledge can use to customize the software to meet their needs. 

Also read: 15 Airtable Alternatives to Consider in 2022

Key features: 

  • Relational databases 
  • Assign tasks 
  • Customizable display
  • Table linking 
  • Automations

Pricing:

  • Free plan: Up to 5 editors, 1,200 records per database, 2GB of attachments per database
  • Plus plan ($12 per user/month): 5GB of attachments per database, 6-month revision history, automatic table synching
  • Pro plan ($24 per user/month): Gantt and timeline views, 1-year revision history, editing permissions
  • Enterprise plan (pricing upon request): Unlimited workspaces, 1,000GB attachments per database, 2-year revision history

12. Smartsheet

Screenshot of Smartsheet's dashboard

Source: Smartsheet

Smartsheet might be a good option if you have a small team that’s completely new to project management, as it offers most of the basic features you’d need to get started. 

The user interface resembles that of spreadsheets, which can make the transition easy for new users who are not tech-savvy. 

Similar to ProofHub, Smartsheet offers a variety of different views (such as Gantt and chart views), as well as project templates to help you get started with less setup. 

Unlike many other ProofHub alternatives, Smartsheet does not offer native time tracking.

Also read: 18 Best Smartsheet Alternatives in 2022 [Free & Paid]

Key features: 

  • Resource management 
  • Content management 
  • Team collaboration
  • Workflow automation

Pricing:

  • Pro plan ($21/month, $7 per user/month): Up to 10 editors, 20GB attachment storage, 250 automations
  • Business plan ($75/month, $25 per user/month): Unlimited editors, 1TB attachment storage, on-demand training
  • Enterprise plan (pricing upon request): Unlimited attachments, work insights, 24/7 phone support, DocuSign integration

13. Paymo

Screenshot of Paymo's dashboard

Source: Paymo

Paymo is a popular project management software choice thanks to its user-friendliness, organized structure, and responsive customer support team. 

The customizable platform combines project management, HR management, and CRM all in one, which differentiates it from ProofHub. The project management side of things is similar to ProofHub though, with similar task management and time tracking abilities. 

Some online reviews complained about Paymo’s disorganized planning process, which can make managing team schedules a challenge. On top of that, the invoicing functionality isn’t as robust as that of competitors.  

Also read: 12 Paymo Alternatives That Are Worth Checking Out

Key features: 

  • Invoicing and estimates
  • Team scheduling 
  • Time tracking
  • Leave planner
  • Online payments

Pricing:

  • Free plan: Maximum 1 user, 50 tasks, 3 clients, 3 invoices 
  • Starter plan ($4.95 per user/month): Maximum 1 user, 100 tasks, unlimited clients, 25GB storage
  • Small office plan ($9.95 per user/month): Unlimited tasks and time entries, proofing, 50GB storage
  • Business plan ($20.79 per user/month): Free onboarding, employee scheduling, Gantt charts, 500GB storage

14. Zoho Projects 

Screenshot of Zoho Projects' dashboard

Source: Zoho Projects

Zoho Projects great feature rich project management platform with capabilities like time tracking, team collaboration, and task management that are similar to that of ProofHub. 

If you’re already using other products in the Zoho ecosystem, the ability to integrate Zoho Projects with Zoho CMS, Zoho Mail, and Zoho Invoice might be appealing to you. These integrations combined with the platform’s native functionality make the tool rather comprehensive. 

With a comprehensive platform comes a complex UI that can make the learning curve a challenge. With so many functions, many users have reported that Zoho Projects is difficult to navigate. 

Zoho Projects also does not have a dedicated customer support team to remedy issues as they arise. This combined with an already confusing interface can make onboarding tremendously difficult. 

Also read: Top 15 Zoho Projects Alternatives [Free & Paid]

Key features: 

  • Time tracking
  • Charts and reporting
  • Team collaboration
  • Task management

Pricing:

  • Free plan: Maximum 3 users, 2 projects, limited storage space 
  • Premium plan ($5 per user/month): Maximum 50 users, unlimited projects, 20 project templates, 100GB storage 
  • Enterprise plan ($10 per user/month): 30 project templates, 120GB storage 

15. Toggl

Toggl Plan's dashboard

Source: Toggl Plan

The main thing to know about Toggl is that it's an umbrella of tools rather than a single all-inclusive platform. Toggl Track can be used for time tracking, Toggl Plan for planning, and Toggl Hire for hiring. 

Toggl Plan is the tool that’s most similar to ProofHub, with the ability to plan projects, manage tasks, and plan resources. On Toggl Plan’s lowest subscription level, you’re able to create timelines and recurring tasks that can improve the workflows of a small team. 

The main downside of this structure is that you’ll need to pay for each tool individually to fully utilize all of Toggl’s features. Toggl Plan requires a Toggl Track integration to track time, which ProofHub can do in its app.

While deciding whether Toggl is right for your team, keep in mind that you’ll need to subscribe to both Toggl Track and Toggl Plan to gain access to all features that ProofHub offers. Subscribing to two software to achieve what a different alternative can provide at just one price can be difficult to justify. 

Also read: The 14 Best Toggl Alternatives in 2022

Key features: 

  • Time tracking
  • Revenue tracking
  • Team scheduling
  • Task management

Pricing:

Toggl Track: 

  • Free plan: Maximum 5 users, unlimited time tracking, exportable reports
  • Starter plan ($9 per user/month): Billable rates, tasks, project time estimates 
  • Premium plan ($18 per user/month): Project forecasts, time tracking reminders, and audits
  • Enterprise plan (Custom pricing and unlimited users): Multiple workspaces, training, customizable solutions

Toggl Plan: 

  • Team plan ($9 per user/month): Timelines, workload management, recurring tasks, 100MB storage per file 
  • Business plan ($15 per user/month): Guest users, project data exports, priority support 

Takeaway

At the end of the day, there are numerous ProofHub alternatives in the project management software space, but the one that will work best for you as a project manager largely depends on the features you need to manage projects. 

Teams working on complex projects or projects with detailed budgets will likely be better off opting for a different tool, as ProofHub lacks the financial functionality that many businesses need to make a software solution truly all-in-one without third-party integrations. 

While ProofHub might be ideal for larger enterprises due to its flat fee pricing structure, the high cost may not be feasible for small teams or individual freelancers. On the other hand, ProofHub’s accessibility features, such as keyboard shortcuts, stickies, and 11 different language offerings, are nice additions to your day-to-day workflow. 

Regardless of which platform you choose, we hope we’ve left you with a better understanding of your options. 

Don’t forget you can sign up for a 14-day free trial of Rodeo (no credit card required) or schedule a personalized demo to see how Rodeo can improve your day-to-day workflow.