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18 Best Scrum Tools To Improve Your Workflow In 2021

There is an abundance of scrum tools available on the market today. It has reached the point where you don't know which one to choose, or even how to evaluate all the options. This blog will offer some insight.

18 Best Scrum Tools To Improve Your Workflow In 2021

The scrum methodology has become very popular in recent years. Many companies have implemented this style of working as it has proven to be successful. While this agile project management methodology is mainly used in software development, is it very suitable for other types of projects too. Following the increase in widespread use, the need for tools that support this method has also grown. In this article, we offer a list of the best scrum tools currently available.

Table of contents:

1. The value of scrum tools
2. Selection criteria for scrum tools
3. Best scrum tools of 2021
3.a Rodeo
3.b Trello
3.c Jira
3.d Scrumwise
3.e Quickscrum
3.f  Zoho sprints
3.g Yodiz
3.h ScrumDo
3.i  ActiveCollab
3.j  VivifyScrum
3.k Sprintly
3.l  nTask
3.m Targetprocess
3. n Asana
3.o  Pivotal Tracker
3.p Clickup
3.q Orangescrum
3.r Projectmanager.com

The value of Scrum tools

Among the many project management methodologies, scrum is best suited for teams of up to 10 people working on fairly complex projects that require flexibility. The goal of the method is primarily to help complete deliverables quicker.

To manage the complexity of scrum projects, certain specific components, roles and events were designed as a part of the method. Examples are the backlog, daily standups, sprints, and the role of the scrum master.

In order to support these specific components in the best way possible, you need a tool that is designed around them.

Before jumping into the list of some of the best scrum tools out there, it’s important to consider the criteria that can ease the decision-making process.

Selection criteria for scrum tools

With many scrum tools available on the market, there are different features that you might want to focus on. Some concentrate on the best way to run sprints efficiently, while others pay special attention to burndown charts and kanban reports. Either way, here are some of the features and characteristics that a decent scrum tool should possess:

  1. Boost your ability to run sprints

One might think that this is an obvious requirement. However, you would be surprised how many tools lack this feature. A good scrum tool will aid you with running sprints by making it easier to adjust the backlog when needed, assign tasks, and go as granular as user stories. 

  1. Track project progress

Roles such as the scrum master and the product owner are quintessential to a sprint. Therefore, a scrum tool must provide a clear overview of the project's evolution. One should be able to easily track the progress of the ongoing project.

  1. Promote retrospectives

Retrospectives are a crucial part of the scrum methodology. The team should be able to look back at what has been done and evaluate past events or situations. An adequate scrum tool should offer multiple ways to track progress while encouraging the team members to reflect on their development.

  1. Support cross-team collaboration

Team collaboration already comes with enough challenges. A good scrum tool must encourage team members to communicate and collaborate effectively in order to get everything done in a timely manner.

  1. Promote transparency

The purpose of implementing a scrum tool is to optimize and smoothen your workflows. The best scrum tools offer a clear overview on both macro and micro levels. It must clearly display who is working on what and their current progress.

Selection criteria for scrum tools

Best scrum tools of 2021

Now that the selection criteria list is out of the way, it’s time to dive into the specifics of each tool one-by-one.

1. Rodeo

What is it?

Rodeo is an all-in-one project management tool that creates a workflow that your team can easily align with. Using Rodeo to prepare budgets and get them approved is simple, just like sending out estimates and planning your projects accordingly. 

Moreover, you can track time to make sure each hour is accounted for, in addition to sending out invoices and gaining insights from detailed reports. Rodeo gives you a framework for success that makes the workflow.

How much does it cost?

Rodeo’s pricing starts at €29.99. Depending on how big your team is, you can easily add more project managers or creatives.

Scrum features in Rodeo:

  • Project timelines for easy planning

  • Task management and planning tools

  • Real-time reports

  • Workflow management

  • Time tracking

2. Trello

What is it?

Trello is a simple project management tool that many are familiar with. You can create boards and track things such as roadmaps, tasks, sprints, or even something as simple as planning an event in each one of them. You can create a card, categorize it, add comments, set due dates, and assign owners.

If that’s all you are looking for, Trello is great. Furthermore, if you want to use it in combination with other tools, it integrates with a number of relevant applications such as Slack.

How much does it cost?

  • $0: Free for individuals

  • $12.50 per month for businesses that need to track multiple projects and visualize work in a variety of ways

  • An enterprise option starting at $17.50 billed annually

Scrum features in Trello:

  • Simple boards that can be used to plan and track sprints

3. Jira

What is it?

Jira is marketed as the agile tool for bigger teams. It provides nearly every agile capability out there. This, however, is also the reason why many teams have decided to step away from it.

Jira is quite a complicated tool to use, which sometimes actually slows down its performance.

How much does it cost?

  • Free: $0 up to 10 users

  • Standard: $7 per user (average) $70 per month

  • Premium: $14 per user (average) $140 per month

  • Enterprise: contact their sales team for more information

Scrum features in Jira:

Many, some of which include:

  • Roadmaps

  • Scrum Boards

  • Agile reporting

  • Backlogs

  • Integrations

4. Scrumwise

What is it?

Scrumwise is another simple tool with an easy-to-use UI. However, if you are looking for a certain level of sophistication, you might want to look into a tool such as Jira. 

For example, you can’t create read-only users on boards in Scrumwise, which is a must-have for a client-facing board. 

It does, nevertheless, have dedicated Scrum features to help you achieve your sprint goals effectively.

How much does it cost?

  • $9 per user, per month

Scrum features in Scrumwise:

  • Create backlog items

  • Tasks and subtasks management

  • Time tracking

 

Selection criteria for scrum tools

5. Quickscrum

What is it?

Quickscrum is a web-based tool with a simple drag and drop interface. It’s one of the most user-friendly tools currently available on the market. 

Unlike Jira, which is quite complex for new users, QuickScrum is an easy-to-setup alternative. It stands out especially with its insights and backlog features which are really detailed. 

Last but not least, it provides online Scrum training to individuals and teams.

How much does it cost?

  • $5 per user, per month

Scrum features in Quickscrum:

  • Scrum board

  • Activity tracking

  • Work item statuses

  • Burn up and burn down charts

6. Zoho Sprints

What is it?

Zoho Sprints is a project management tool that is highly focused on teams who run sprints (surprised?). Main functionalities include a backlog and epics where you can gather all your tasks for your next sprint.

What’s more, you can run your scrum meetings, standups, and retrospectives in Zoho Sprints.

How much does it cost?

  • €14 per user, per month for up to 12 users

  • There is a price calculator for more than 12 users

Scrum features in Zoho sprints:

  • Sprints

  • Integrations

  • Epics

7. Yodiz

What is it?

Similar to Quickscrum, Yodiz is a slightly more powerful tool. It is equipped with features that help you manage your epics, backlog, sprints, and releases.

It can take any raw data and turn it into charts. That in turn can help you point out any team blocks and resolve them easier. Yodiz has a time tracker on its projects, which allows you to keep your sprints on schedule.

How much does it cost?

  • Starter: $0 for up to 3 users

  • Issue tracker: $3 per user, per month

  • Agile: $5 per user, per month

  • Self hosted: contact support for more information 

Scrum features in Yodiz:

  • Sprint management

  • Backlog 

  • User stories

  • Burndown charts

8. ScrumDo

What is it?

ScrumDo is a work management tool that makes it easy for teams to adopt project management processes such as scrum.

ScrumDo has powerful reporting capabilities that help you monitor your project performance much more closely. It has features such as burndown charts and project timelines, which allow you to keep project deadlines in check and monitor progress.

How much does it cost?

  • Scrumban: $8.99 per month for up to 10 users

  • Different prices follow depending on the size of your team

Scrum features in ScrumDo:

  • Tasks and subtasks management

  • Project timeline

  • Burnup and burndown charts

  • User story mapping

9. ActiveCollab

What is it?

ActiveCollab is a project management tool that allows you to create projects, track tasks and subtasks, track time, and, as the name suggests, focus on team collaboration.

With ActiveCollab, you can map out all activities prior to their execution by breaking down the project into actionable tasks and assigning the right person to each one of them. It makes it easier for teams to communicate with each other within their virtual workspace. 

How much does it cost?

  • Free: $0 for up to 3 members

  • Plus: $9 for 3 members

  • Pro: $7 per member, per month

Scrum features in ActiveCollab:

  • Task and subtask management

  • Team collaboration

  • Time management and tracking


 

Which features should a scrum tool have

10. VivifyScrum

What is it?

Just like Quickscrum, VivifyScrum is a project management tool that comes with free scrum training. It’s best suited for small teams and it offers an agile board, scrum board, Kanban board, and time management features.

VivifyScrum offers a scrum board to manage sprints with product backlog and sprint backlog features. Plus, you can store your user stories and epics in your sprint backlog for your team members’ easy access. 

A main con of VivifyScrum is its lack of retrospectives.

How much does it cost?

  • Starter: $10 for up to 10 members

  • Standard: $6 per user, per month for teams between 11 and 50 people

  • Growth: $5 per user, per month for teams between 51 and 100 people

  • Enterprise: for teams bigger than 100 people, please contact support.

Scrum features in VivifyScrum:

  • Scrum board

  • Product backlog management

  • Burndown charts

  • Powerful charts and Scrum metrics

11. Sprintly

What is it?

Sprintly, as the name suggests, is a scrum tool that helps you run sprints. It’s suitable for startups and smaller teams who work closely together and want a full view of what the rest of the team is working on.

The main con for Sprintly is that there is no dedicated view for sprints or scrum boards. Considering that this is one of the more expensive tools in this list, it’s a major drawback.

How much does it cost?

Sprintly’s plans vary based on the number of members, collaborators, and observers participating in the project. The overview is the following:

  • Startup: $19/month

  • Team: $49/month

  • Pro: $99/month

  • Agency: ​​$199/month

  • Enterprise: $399/month

Scrum features in Sprintly:

  • Backlog

  • Scrum Reports

12. nTask

What is it?

nTask is a project management tool highly focused on Scrum and is most suitable for small to mid-sized teams. It comes with capabilities such as Gantt charts, daily scrum management, project portfolio, task and team management, and more.

Just like Zoho Sprints, nTask also comes with an advanced meeting participant feature. You can productively schedule and execute your daily scrum meetings.

How much does it cost?

  • Basic: $0 for up to 5 members

  • Premium: $3.99 per user, per month

  • Business: $11.99 per user, per month

  • Enterprise: call sales

Scrum features in nTask:

  • Board to track tasks

  • Meeting management capabilities to manage scrum meetings

  • Time estimation

13. Targetprocess

What is it?

Suitable for SMEs and larger enterprises, Targetprocess is a user-friendly scrum tool. It has a wide range of scrum features such as sprint management and planning, backlog management, sprint progress trackers, user stories, and sprint retrospectives. It also offers numerous free templates, custom cards, graphical reports, and other reporting documents that come in handy for creating your next project.

How much does it cost?

  • Team: $0 for unlimited users and basic support

  • Company: $20 per user, per month

  • Enterprise: Call sales

Scrum features in Targetprocess:

  • Projects dashboard

  • Project timeline

  • Backlog management

  • Sprint management

  • Multiple project reports

  • User story mapping

14. Asana

What is it?

Asana is not directly a scrum-focused tool, it’s rather a project management tool that can help with the execution of agile project management methodologies like scrum. Asana has a rich library of templates that can make the implementation of scrum easier for you and your team. It also comes with project timelines, boards, and task dependencies that can facilitate project performance tracking.

Check out the difference between Rodeo and Asana here.

How much does it cost?

  • Basic: €0

  • Premium: €13.49 per user, per month

  • Business: €30.49 per user, per month

Scrum features in Asana:

  • Boards

  • Project timeline

  • Built-in project templates

  • Backlog management

15. Pivotal Tracker

What is it?

Pivotal Tracker is one of the most simple scrum tools on this list. It’s perfect for teams that don’t need a high degree of sophistication. 

Pivotal Tracker allows you to create a shared backlog, collaborate with your team, track user stories, and create multiple performance tracking reports.

How much does it cost?

  • Free: $0 for 1-5 collaborators

  • Startup: $10 monthly flat fee for a team with 6-10 collaborators

  • Standard: $6.50 per collaborator, per month for 11+ collaborators

Scrum features in Pivotal Tracker:

  • User story mapping

  • Backlog management

  • Burnup charts

16. ClickUp

What is it?

ClickUp, like Asana, is a project management tool that could be a nice possible addition to your scrum toolset rather than the main tool that you use for it.

With ClickUp, you can create teams, workspaces, projects, tasks within projects, monitor their status, and see time estimates. It relies heavily on integrations with popular tools such as Slack, GoogleDrive, Harvest, and more.

Check out the difference between Rodeo and ClickUp here.

How much does it cost?

  • Free: $0 with a limited amount of storage

  • Unlimited: $9 per member, per month

Scrum features in ClickUp:

  • Project timeline

  • Backlog management

  • Time estimation

17. Orangescrum

What is it?

Orangescrum is a cloud scrum tool with status workflows, project templates, scrum boards, and time tracking. 

A big pro for Orangescrum is that you can read and respond to tickets by email without logging in. Some might be dissatisfied with the fact that it has projects and tasks split across two different pages.

How much does it cost?

  • Startup: $ 9/month for 10 users

  • Professional: pricing slowly increases per user the more users you add

Scrum features in Orangescrum:

  • Project planning

  • Time and task management

  • Scrum and Kanban boards

18. Projectmanager.com

What is it?

Projectmanager.com is another project management tool that is not necessarily a dedicated scrum tool per se. However, it has some crucial features which prove to be useful to teams wanting to stick to scrum methodology, such as Kanban boards.

How much does it cost?

  • Starter: $0 for 3 users

  • Team: $14 per user, per month with some features such as Gantt, time tracking, and reporting

  • Business: $25 per user, per month for teams that need to optimize portfolio management, workload, and exec reporting

Scrum features in Projectmanager.com:

  • Kanban boards

  • Product backlog

  • Reports

We hope to have given you more insight into the many scrum tools available. To make sure a tool really fits with your workflows, make sure to test it thoroughly. Many tools offer a free trial. At Rodeo, you can try all features for 14 days for free, and our experts will gladly explain all there is to know during a free demo.

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