Try for free
For who

5 Tips to Save Time When Managing Teams

Joanna Marlow
Joanna Marlow
January 7, 2021

Time is the most vital resource that any employee has, yet it comes as a surprise when we realize how much of it goes to waste. A report by Digital Center showed that out of the 14.3 hours per week employees spent on work, only 10.1 hours went to “official purposes.”

1. Use time management software tools

Some people are allergic to time management software solutions because they feel it kills productivity rather than support it. But with the right software and pre-framing, time tracking and management applications can work wonders for a team. 

Daily time tracking has been reported to help lessen productivity leaks by 80%. This shows just how important time tracking can be for a company’s productivity. The best way to manage time better is to use centralized software. 

2. Encourage the team to set up work environments deliberately

The pandemic has made work-from-home setups somewhat of a norm for many companies across various industries. A remote work arrangement provides many benefits to a team, but it also comes with its challenges.

On some occasions, employees might have a hard time staying productive at home. A lot of this struggle has to do with the environment they're in.

One of the many effective time management strategies for remote employees is to set up their work environments at home deliberately.

Provide them with tips on how to keep workspaces organized. One way is to share best practices on keeping an office space at home conducive to work. Hold contests for “best home workspace” amongst your work-from-home staff to add a fun twist to it.

3. Set regular catch-up meetings

Constant communication is one of the best ways to keep teams productive. Another effective employee time management tip that helps improve communication is to have short sprint-like catch-up meetings. Keep the meeting objective and guided by setting the agenda beforehand.

These catch-up meetings keep everyone up to speed on what priorities should receive their time and attention for the week and the day. 

Some teams might want to do this daily, while a weekly meeting might be more effective for others. There really isn’t a hard-fast rule about how often you should meet as long as it’s clear to the team what the priorities are.

Team leadership should also be clear on what projects and tasks must receive the most attention. Provide your team with the top three to four projects that must be completed within a certain time period.

4. Set clear priorities

Along the lines of priority projects, it’s also important that team members set their own priorities. Eat that Frog by Brian Tracy shares that ten to twelve minutes spent planning and outlining the day can help save at least two hours of wasted time throughout the day. 

Some of the best time management tips for work dwell on the principle of planning and task tracking. When team members fail to keep track of what tasks must be completed, many important to-do list entries can fall through the cracks and cost the company more time, energy, and resources. Encourage team members to keep track of their priorities. 

5. Get a project manager

Bringing a project manager to the team opens a world of opportunities for your company. Their main responsibility is to make sure projects are delivered within schedule while ensuring that everyone is in sync with the overall goals of the day, week, month, or even year. 

With a great project manager, a team can hit deadlines, meet goals, and stay more productive altogether. When hiring a project manager, it’s important to look for both leadership and administration skills. A manager should be more than just a timekeeper.

They should be a motivator and get people excited about hitting their goals. Make sure to set your project manager up for success by giving them project management software that will help them keep better tabs on the team’s progress.

Time is Money

The importance of time management for employees is unquestionable.  A company with an agency over its own schedules will reap the benefits in the short and long term.