Time is the most vital resource that any employee has, yet it comes as a surprise when we realize how much of it goes to waste. A recent report by Digital Center showed that out of the 14.3 hours per week employees spent on work, only 10.1 hours went to “official purposes.”
1. Use time management software tools
Some people are allergic to time management software solutions because they feel it kills productivity rather than supporting it. But with the right software and pre-framing, time tracking and management applications can work wonders for a team.
Daily time tracking has been reported to help lessen productivity leaks by 80%. This shows just how important time tracking can be for a company’s productivity. The best way to manage time better is to use centralized software.
2. Encourage the team to set up work environments deliberately
The pandemic has made work-from-home setups somewhat of a norm for many companies across various industries. A remote work arrangement provides many benefits to a team, but it also comes with its challenges. On some occasions, employees might have a hard time staying productive at home. A lot of this struggle has to do with the environment they're in.
One of the many effective time management strategies for remote employees is to set up their work environments at home deliberately. Provide them with tips on how to keep workspaces organized. One way is to share best practices on keeping an office space at home conducive to work. Hold contests for “best home workspace” amongst your work from home staff to add a fun twist to it.
3. Set regular catch up meetings
Constant communication is one of the best ways to keep teams productive. Another effective employee time management tip that helps improve communication is to have short sprint-like catch-up meetings. Keep the meeting objective and guided by setting the agenda beforehand. These catch-up meetings keep everyone up to speed on what priorities should receive their time and attention for the week and the day.
Some teams might want to do this daily, while a weekly meeting might be more effective for others. There really isn’t a hard-fast rule about how often you should meet as long as it’s clear to the team what the priorities are. Team leadership should also be clear on what projects and tasks must receive the most attention. Provide your team with the top three to four projects that must be completed within a certain time period.
4. Set clear priorities
Along the lines of priority projects, it’s also important that team members set their own priorities. “Eat that Frog” by Brian Tracy shares that ten to twelve minutes spent planning and outlining the day can help save at least two hours of wasted time throughout the day.
Some of the best time management tips for work dwell on the principle of planning and task tracking. When team members fail to keep track of what tasks must be completed, many important to-do list entries can fall through the cracks and cost the company more time, energy, and resources. Encourage team members to keep track of their priorities.
5. Get a project manager
Bringing a project manager on board opens a world of opportunities for your company. A project manager is someone who tracks the team’s progress and helps keep everyone in-sync with the overall goals and objectives for the day, week, month, or even year. A project manager’s job is to make sure that the team stays productive.
With a great project manager, a team can hit deadlines, meet goals, and stay more productive all together. When hiring a project manager, it’s important to look for both leadership and administration skills. A manager should be more than just a time-keeper. He or she should be a motivator and get people excited about hitting their goals. Make sure to set your project manager up for success by giving them project management software that will help them keep better tabs on the team’s progress.
Time is Money
The importance of time management for employees is unquestionable. Time is money, as the old saying goes. A company with an agency over their own schedules will reap the benefits in the short and long term.