15 Best nTask Alternatives in 2023 [Paid & Free]

If you are new to the project management world, you may or may not have heard of nTask. The tool is popular among small businesses for its competitive pricing, ease of use, and communication capabilities. 

But as you might’ve already learned from trial and error, there’s no one-size-fits-all solution to project management. Just because nTask is used by thousands of companies nationwide doesn’t mean it’ll be your perfect software match. 

In this blog, we’ll break down the 15 best nTask alternatives that are worth considering in 2023. We’ll also cover the popular features, pricing information, and challenges of each tool. Let’s begin! 

Why look for a nTask alternative?

A quick glance at nTask’s online reviews will show you that there are a number of reasons to search for an alternative software solution. Here’s a look at the most common reasons: 

#1 Not-so-intuitive interface

Online reviewers have expressed struggles and frustrations with nTask’s interface and its frequent updates, which force the user to learn new buttons and features that change locations, negatively impacting the overall user experience. 

Several reviews also note that many features require an unusual number of steps and clicks to complete simple tasks, which makes the tool less intuitive. 

^{Source: Capterra}

^{Source: G2}

#2 Lack of advanced reporting

Another popular downside of nTask, according to reviews, is its reporting feature. Some say it’s difficult to generate any reports at all using the tool, whereas others find the lack of advanced reports to be a dealbreaker. 

^{Source: Capterra}

^{Source: G2}

#3 Lacking customer support 

A lack of customer support can be extremely frustrating, particularly when it begins to negatively impact your workflows and delay your project timelines. Several online reviewers reported receiving inadequate customer support from nTask which left them stranded and their technical issues unresolved. 

^{Source: Capterra}

^{Source: Capterra}

^{Source: Capterra}

#4 Limited time tracking functionality 

While nTask does allow you to create time estimates for your projects and tasks, some users feel as though the tool’s lack of a timer makes it difficult to track more minor tasks. And, as the reviewer below noted, timers are common among other nTask alternatives on the market. 

^{Source: Capterra}

The top 15 nTask alternatives to try out 

We previously published a list of the 13 best nTask alternatives in 2022. But as we enter the new year, we’ve reconsidered our rankings and expanded our list of alternatives to account for new feature releases and new products on the market. 

Without further ado, let’s dive into the popular features, pricing, and challenges for each nTask alternative you’ll want to consider in 2023. 

1. Rodeo 

If you’re looking for a powerful software solution with a user-friendly interface, Rodeo might be the nTask alternative you’re looking for. Not only does Rodeo offer typical project management features such as task planning and workload management, but it also excels in helping you effortlessly manage the financial side of your projects. 

Rodeo offers an extensive suite of features to help guide your projects through every stage of the project lifecycle. Here’s a glance at the features that give Rodeo an advantage over nTask: 

Streamlined dashboard to provide at-a-glance project updates 

Project management can feel overwhelming, especially when juggling multiple projects at once. This is why Rodeo’s dashboard is designed to provide you with an overview of your tracked time, outstanding tasks, and current projects all in one place. This way you know what needs your immediate attention without having to navigate through the platform.

Detailed reports to provide data-driven insights 

Because all of Rodeo’s features are connected, we’re able to provide you with detailed insights through our reporting function in real time. Rodeo offers work-in-progress, time registration, closed projects, and employee productivity reports. 

• Time registration: Want to know how much time has been spent on a task in a quick summary? The time registration report is perfect to give you an overview of how your team has allocated their time toward each project. Even better, you can filter this report by team member, project, time period, client, or tag. 
• Closed projects: This report will help you analyze all aspects of a project, including its financials and profit margins. This data will help you to better price future projects.
• Employee productivity: Here you can see an overview of all employees’ tracked time, which helps you understand who is overscheduled so you can allocate tasks and manage workloads accordingly. 
• Work in progress: As the title suggests, the work in progress report is a comprehensive look at every upcoming, in-progress, and delivered task on projects that are still active.

These reports will not only help you ensure your projects are profitable, but they’ll also serve as a resource for your future projects. And if you prefer to use your project data to generate your own metrics, you can download an Excel file of data for further analysis.

Tracking time with Rodeo is a piece of cake

Rodeo's built-in time tracking feature ensures that timelines and budgets are tracked smoothly without having to worry about external applications or integrations. To track time in Rodeo, simply start the stopwatch on your dashboard and stop it when your task is completed. And if you forget, don’t worry – you can simply add a timecard later on. 

Digital agency JaxX has used Rodeo’s time tracking feature to help their projects become 30% more profitable: "Once we started using the time tracker, we had an accurate overview of how much time team members really needed to complete their projects," says Brand Director Axell Avalon-van Staveren.

Free personalized onboarding and live chat support 

Whereas you’ll need an enterprise-level plan to receive custom onboarding and training with nTask, we provide personalized onboarding for all users at no additional cost. And if you have a question while using Rodeo, you can easily access one of the experts on our team through our live chat support feature. 

Create and send client-ready estimates and invoices straight from the platform 

Budgets are at the center of all projects in Rodeo. Once you’ve created a budget, you can send it as an estimate to your client for approval. Your estimates are also customizable, meaning the documents you send from Rodeo can match your brand identity in just a few clicks. 

The same goes for invoices. Rodeo makes it incredibly easy to bill clients based on project phase, estimate, or for the hours you’ve already recorded. You can send your invoices as UBLs, PDFs, or simply in envelopes, old-fashioned style.

Additional features: 

• Planner and task management: Assign tasks and manage team capacity based on time constraints and each team member’s available skills. 
• Built-in messenger: Create channels for projects or message a team member directly without having to switch to a third-party app. 
• Expense and purchase order tracking: Keep a record of your project spending to ensure you’re staying under budget. 
• QuickBooks (US) and Xero (UK) integration: Manage your bookkeeping with ease. 

Who is Rodeo for? 

Rodeo can be used by any team that engages in project-based work, although it’s a popular choice among creatives in need of financial management features. 

We aim to streamline your workflows to allow you to get more done while relying on fewer integrations and eliminate the time you usually spend switching between apps. 

According to Sophie van der Togt of social media agency Dorst & Lesser, Rodeo helped her team save valuable time: "The function that allows you to copy previous projects is super convenient for us. We have one-off projects here and there, but for most of our clients, we develop monthly campaigns. This means that we work through the same cycle with them every month."

Pricing: 

Rodeo’s pricing model is simple. You can start by signing up for a 14-day free trial to test it out and see how it works. During your trial, you will have access to all features and can either chat live with experts or schedule a demo for a customized walk-through of the platform.

Then Rodeo’s base price is $29.99 a month, which includes an admin seat with all features except the planner. To add additional team members is super easy, and each additional license will be based on their access level: 

• Full user license: $14.99 per user/month 
• Standard user license: $8.99 per user/month 
• You can also add on our planning tool for an additional $4.99 per user/month.

2. Hive

^{Source: Hive}

Hive has taken the #2 spot on this list due to its ability to improve productivity and efficiency. The tool offers a comprehensive set of features, including the ability to create project spaces, which keep projects organized by allocating a place to store files, create task lists, and manage deadlines. 

But where does it stand compared to nTask? Hive is better at managing multiple projects at once. You can use Hive to reduce your workload by cutting down on work by using templates, reviewing workflows, and proofing documents and videos.

nTask does not allow you to create scheduled reports, as Hive does. If your team relies on exported data though, be aware that Hive doesn’t provide a way to export data once the project is completed, so it can be challenging to keep track of metrics once a project is completed. 

Related: Top 12 Hive Alternatives 

Popular features: 

• Automated workflows
• Reporting 
• Messenger
• Time tracking

Who is this project management software tool for?

Hive is well suited for teams in search of task management, note-taking, and progress-tracking functionalities. Freelancers likely won’t be able to fully take advantage of the app’s collaboration features. 

Pricing: 

• Solo plan: Free
• Teams plan: $16 per user/month 
• Enterprise plan: Pricing upon request 

3. Asana

^{Source: Asana}

Asana is a well-regarded project and task management tool that makes it easy to add and delegate tasks, set deadlines, and track project progress using milestones and goals. 

When it comes to head-to-head competition with nTask, who has the upper hand? It depends. Due to its platform customization capabilities, Asana has some strong advantages, including reporting and analytics capabilities and a good spreadsheet view.

Asana does offer a free plan, however, some online reviewers have noted that the very limited feature set that accompanies the free plan is frustrating. The tool excels in task planning, but you’ll likely need to pay for integrations and additional tools, should you need more robust project management. 

Also read: Top 20 Asana Alternatives to Consider 

Popular features: 

• Task management 
• Milestone and goal tracking 
• Reporting 
• Timelines

Who is this project management software tool for?

Asana is best fit for teams primarily looking for task management and milestone tracking. It’s not designed to support full-scale project management with its native features alone. 

Pricing: 

• Basic plan: Free (very limited features)
• Premium plan: $13.49 per user/month
• Business plan: $30.49 per user/month

4. Monday.com 

^{Source: Monday.com}

Monday offers a high degree of customization, which is a key feature for many in the market for a new project management tool. Users can structure their workflows according to their needs, and the tool allows them to view project progress in a variety of ways. 

Monday has risen in our list of nTask alternatives rankings since our 2022 list, as the platform’s improvements to its Kanban view are one of several updates that have made it deserving of higher recognition as a nTask alternative. 

It is true that nTask has some interesting capabilities, but they fall short of the ability to deliver a spreadsheet view or to run reporting and analytics for projects, all of which Monday is capable of doing. However, with added features comes a steeper learning curve, which many new Monday users struggle with. 

Related: Top 25 Monday Alternatives to Try

Popular features: 

• Kanban boards
• Reporting 
• Collaboration features
• Timeline planning 

Who is this project management software tool for? 

Monday can be used by teams across industries due to its flexibility. That said, the software can have a bit of a learning curve for those who are new to project management software solutions, so it might fit the needs of more experienced users best. 

Pricing: 

• Individual plan: Free for up to 2 users 
• Basic plan: $10 per user/month 
• Standard plan: $12 per user/month 
• Pro plan: $20 per user/month
• Enterprise plan: Pricing upon request
• Note: All paid plans require a minimum of 3 users. 

5. Trello 

^{Source: Trello}

Trello is a work management tool that takes a Kanban board approach to task management. Cards representing each project task are assigned to a team member and move through the board as they progress. You can also create checklists, add comments, and attach files to your cards. 

Beware that Trello is primarily built for task management and isn’t designed to manage full-scale projects. You’ll need additional integrations for this. 

Related: Top 22 Trello Alternatives for Project Management [Free & Paid]

Popular features: 

• Automated tasks 
• Task management
• Project templates
• Custom fields
• File sharing

Who is this project management software tool for? 

Trello is a popular tool for project managers who primarily need a task management method without many additional features. 

Pricing: 

• Basic plan: Free 
• Standard plan: $6 per user/month
• Premium plan: $12.50 per user/month 
• Enterprise plan: $17.50 per user/month for 50 users (price fluctuates with the number of users)

6. Airtable 

Airtable’s spreadsheet-based workflows are quite unique compared to nTask, and allow you to store all of the information you need for your projects in one place. This is particularly useful for projects involving a lot of data or customizability. 

The tool also has other functions that nTask doesn't, such as compliance tracking, contact management, and dashboard creation. However, you’ll need some low-code technical knowledge to fully take advantage of Airtable’s customization abilities, which some users find to be a big downside. 

Related: 15 Airtable Alternatives to Consider

Popular features: 

• Kanban view 
• Reporting 
• Automations
• Relational databases

Who is this project management software tool for? 

Airtable markets itself to teams in all industries, although its low-code customization abilities make it a good fit for teams whose workflows are too unique to be met by other project management software solutions. 

Pricing: 

• Basic plan: Free 
• Plus plan: $12 per user/month
• Pro plan: $24 per user/month
• Enterprise plan: Pricing upon request 

7. ClickUp 

^{Source: ClickUp}

When it comes to features and pricing, nTask comes close to matching ClickUp. It's no surprise that this all-in-one app can help you grasp your projects without any trouble since it's loaded with management solutions.

You can also use ClickUp's templates to get started with your project quickly and visualize your progress in multiple views according to your preferences.

ClickUp does have an edge over nTask when it comes to its reporting function and spreadsheet view capability. The tool also comes with a plethora of templates to help you start off on the right foot. Be aware though – some users the number of features ClickUp offers to be overwhelming and difficult to use.

Related: Top 20 ClickUp Alternatives to Try [Free & Paid]

Popular features: 

• Multiple project views 
• Time tracking 
• Task management
• Custom fields, statuses, and assignees
• Team collaboration

Who is this project management software tool for? 

ClickUp’s customization abilities allow it to be used by both teams and individuals. 

Pricing: 

• Basic plan: Free
• Unlimited plan: $5 per user/month
• Business plan: $12 per user/month
• Business plus plan: $19 per user/month 
• Enterprise plan: Pricing upon request 

8. Teamwork 

^{Source: Teamwork}

Teamwork is a project management tool catered to creative teams. The tool offers many features that improve collaboration, save time, and automate processes.

Compared to nTask, Teamwork offers a chat option for team collaboration and unlimited free client users that teams value as a way to share progress and project updates with clients. Additionally, Teamwork has a larger pool of integrations when compared to nTask, though this means you’ll need to rely on third-party providers for a full all-in-one experience. 

The downside of Teamwork overall is that its customer service is lacking in efficiency and responsiveness, according to online reviews. 

Also read: 20 Best Teamwork Alternatives in 2023 [In Depth Review]

Popular features: 

• Task prioritization
• Milestones
• Project templates
• Time tracking and invoicing 
• Custom fields 

Who is this project management software tool for? 

Teamwork can be used by teams of many sizes, although remote teams will likely get the most use out of its features. 

Pricing: 

• Basic plan: Free forever
• Deliver plan: $13.99 per user/month
• Grow plan: $24.99 per user/month
• Scale plan: Custom quote required 
• Note: Paid plans require a minimum of 5 users. 

9. Wrike 

^{Source: Wrike}

Wrike is designed to assist enterprise-level companies maximize their efficiency and productivity with the help of its Kanban boards, Gantt charts, time tracking, and custom-built request forms. The tool is quite versatile, meaning individuals in a range of industries might find it useful. 

Apart from a relatively steep learning curve that can sometimes accompany Wrike, some users also struggle with the tool’s limited team collaboration features. It can be difficult to keep remote teams connected if you’re only relying on Wrike. 

Related: The 15 Best Wrike Alternatives for Project Management

Popular features: 

• Kanban boards
• Time tracking
• Proofing 
• Reporting

Who is this project management software tool for? 

Medium- to large-sized organizations in charge of several high-budget complex projects and clients will likely get the most use out of Wrike.

Pricing: 

• Basic plan: Free 
• Team plan: $9.80 per user/month 
• Business plan: $24.80 per user/month
• Enterprise plan: Pricing upon request 

10. ProofHub 

^{Source: ProofHub}

We’ve added ProofHub to this list because of the features they’ve unveiled in the past year to help the tool be even more functional for project managers. With ProofHub, teams have access to several different project views, reports, and collaboration features that make it easy to deliver projects on time. 

However, it’s worth noting that some reviewers have found ProofHub challenging to work with for people who lack knowledge of project management terminology or software design. 

Related: 15 Best ProofHub Alternatives to Consider [Free & Paid]

Popular features: 

• Gantt charts
• Time tracking
• Milestones
• Daily agendas

Who is this project management software tool for? 

ProofHub is made for teams that are slightly larger and in need of task management as well as file proofing. The tool is not a good fit for smaller teams or freelancers due to its pricing structure, as ProofHub charges a hefty flat fee instead of charging by the user. 

Pricing: 

• Essential plan: $50 per month for unlimited users and 40 projects 
• Ultimate control plan: $99 per month for unlimited projects

11. MeisterTask 

^{Source: MeisterTask}

In the industry, MeisterTask is recognized for improving communication among teams to collaborate efficiently. Despite its many capabilities, the platform goes beyond being a task management and collaboration tool; it has functions such as tracking and project planning, workload management, time and progress tracking, and much more.

What makes MeisterTask stand out from nTask? Well, MeisterTask’s widespread support for agile project management methodologies through its many features beats nTask significantly.

MeisterTask has some other neat features over nTask, like email management, bug tracking, real-time reporting, and automatic backups. At the same time, some people find the tool’s more limited reporting and analytics abilities to be frustrating. 

Popular features: 

• Kanban boards
• Time tracking 
• Agenda boards

Who is this project management software tool for? 

MeisterTask’s features can be employed in a range of use cases, from personal project tracking to project management for a large team. 

Pricing: 

• Basic plan: Free
• Pro plan: $8.25 per month
• Business plan: $20.75
• Enterprise plan: Custom pricing 

12. Jira 

^{Source: Jira}

Jira is a work management tool that teams can use to manage projects as they move through the software development lifecycle. Its flexibility means teams can tailor it to meet their needs. Jira is available in both cloud-based and on-site formats.

The biggest difference between Jira and nTask is that Jira allows you to streamline workflows, save time, and work smarter thanks to automation. One of these automations is auto-assign, which is not available in nTask. nTask lets you automate workflows to a certain degree, yet, Jira performs more efficiently.

Jira can be an expensive choice, and some users find its complexity a challenge, especially when getting started with the tool. 

Popular features: 

• Reporting 
• Sprint planner
• Scrum boards 

Who is this project management software tool for? 

Jira is primarily suited for software development teams in need of agile project management functionalities. 

Pricing: 

• Basic plan: Free up to 10 users
• Standard plan: $7.75 per user/month 
• Premium plan: $15.25 per user/month
• Enterprise plan: Starts at $134,000 annually for teams of 800+ users
• Note: The above pricing is for Jira’s cloud plans. Jira’s data center plans follow different pricing. 

13. Zoho Projects 

^{Source: Zoho Projects}

Zoho Projects is a nTask alternative with many similarities, as it strives to support project managers from the beginning to the end of their projects. 

When it comes to its features, Zoho has nTask beat with its reporting and analytics capabilities. Zoho also comes with Blueprints to help you design and visualize your dream workflows, set up tasks, assign work, modify task statuses, and more using the drag-and-drop function.

The main downside of Zoho Projects is that you’ll need to purchase integrations in order to access more advanced features if you’re not already a customer of other products within the Zoho ecosystem. Building an all-in-one solution using integrations can cost a pretty penny. 

Also read: Top 15 Zoho Projects Alternatives [Free & Paid]

Popular features: 

• Issue tracking 
• Task automations 
• Reporting 
• Time tracking

Who is this project management software tool for? 

Zoho Projects is most commonly used by small- to mid-sized companies conducting project-based work. It typically works best for teams already using another Zoho product. 

Pricing: 

• Basic plan: Free for up to 3 users 
• Premium plan: $5 per user/month for up to 50 users 
• Enterprise plan: $10 per user/month 

14. Infinity

^{Source: Infinity}

If flexibility in a project management tool is a must, then Infinity may be right up your alley. Its users praise the tool for being able to customize and organize anything with the software. Using this system, teams are able to work in four different levels of organization according to their preferences.

As opposed to nTask, Infinity comes with a library of fully customizable, powerful, and easy-to-use templates. It gives users the option to create their own structure through workspaces, boards, items, and subfolders. You also get to customize how you wish to view your data. 

One of the downsides of Infinity that’s often mentioned by online reviewers is the lack of workload management features, which can make it difficult to appropriately assign tasks without overwhelming team members. 

Popular features: 

• Task management 
• Waterfall methodology features
• Spreadsheet and table views 
• Team collaboration

Who is this project management software tool for? 

Teams in a range of industries will likely find Infinity useful due to its data visualization and custom workflow management abilities.  

Pricing: 

• Basic plan: $5 per user/month
• Pro plan: $8 per user/month 
• Enterprise plan: Pricing upon request 
• Note: All paid plans require a minimum of 3 users. 

15. Smartsheet

^{Source: Smartsheet}

Smartsheet is unique from other nTask alternatives on the market due to its spreadsheet-like design. Users can share work with stakeholders, manage content production, and generate reports with the help of the software. 

Unsurprisingly, Smartsheet comes with a bit of a learning curve, particularly for users who are less well-versed in Excel and other spreadsheet-based tools. The tool’s complexity is one of its biggest downsides, according to former users online. 

Also read: 18 Best Smartsheet Alternatives in 2022 [Free & Paid] 

Popular features: 

• Workflow automation
• Content management 
• Digital asset management
• Budget tracking

Who is this project management software tool for? 

Smartsheet is most useful for organizations that work on projects with data that must be managed in a spreadsheet format. 

Pricing: 

• Pro plan: $9 per user/month
• Business plan: $32 per user/month 
• Enterprise plan: Pricing upon request
• Note: All paid plans require a minimum of 3 users.

Takeaway

So there you have it! We've thrown you some of the best nTask alternatives that you should look into in 2023. 

While nTask is a great tool, there are many other alternatives available that might be better suited to help you manage projects. Let our list of nTask alternatives help you find the right one for your team, and who knows – Rodeo might just meet your needs. 

Speaking of Rodeo, why not try it out and see what you think? We offer a 14-day risk-free trial so you can test it out without any commitment (you don’t even need to enter your credit card!)

^{--
Originally published on June 23, 2022, updated on Dec 13, 2022.}