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20 Best Teamwork Alternatives in 2023 [In Depth Review]

Maggie Tully
Maggie Tully
|
November 2, 2022

In the era of hybrid and fully remote work environments, ​​using project management software is quickly evolving into a necessity to keep workflows moving.  

Known for being affordable and scalable, Teamwork is a project management solution designed to enhance team collaboration and assist project managers in improving overall team performance. But, the platform doesn't always meet your organization’s needs, does it?  

Before you make the switch to a new platform – or if you’re still new to this and just considering Teamwork – let’s compare the best Teamwork alternatives competing in the project management space. 

Why look for a Teamwork alternative? 

Your search for the best Teamwork alternative ends here! But before we dive into the other players in the game, let's take a look at the most common reasons why project managers go looking for Teamwork alternatives. 

#1 Unable to manage simultaneous tasks efficiently

Teams handling multiple, complex projects might’ve already realized that Teamwork isn’t designed to efficiently tackle different project stages simultaneously – which can be a deal-breaker for some organizations. 

This shortcoming can create bottlenecks while working on recurring tasks. For example, if a team member is working on the outline phase of a task, Teamwork prevents another team from working on the next phase of that task at the same time. Luckily, there are other project management tools equipped to handle that. 

#2 Confusing and outdated user interface

With a dense list of feature offerings, many Teamwork users find the user interface to be confusing and outdated. 

“Teamwork’s user interface could definitely use a refresh. It’s not as modern and clean as other project management systems. In addition, it can be difficult to navigate and find what you are looking for,” reads one G2 review.  

#3 Reporting features aren’t comprehensive 

Teamwork has begun introducing more reporting features over time, but its current offerings still leave much to be desired. 

The platform offers reports on project updates and task history but doesn’t provide any insights on things like employee productivity or time registration, which can make invoicing difficult. Plus, Teamwork doesn’t allow users to invoice clients directly from the platform.

One G2 reviewer adds, “The reporting part of this platform is relatively weak if you compare it with other leading project management platforms on the market. If you are looking for a platform with excellent reporting, then I wouldn’t suggest Teamwork.” 

Top 20 Teamwork alternatives in 2023

Earlier this year, we reviewed and published a list of the Best Teamwork Alternatives in 2022. As we approach the new year, it’s time to take a fresh look at them again and see which ones made the cut. 

Without further ado, here’s an overview of the top 20 Teamwork alternatives to consider in 2023. 

1. Rodeo 

Screenshot of Rodeo dashboard

Rodeo is a robust, all-in-one project management solution designed to eliminate scattered workflows by using just one platform for all activities. The intuitive tool keeps every department on the same page, giving your business a framework for success. 

Similar to Teamwork, Rodeo offers management tools such as planning and budgeting, time tracking, a built-in messenger, and many more to help you keep projects aligned and on track. However, one of the biggest differences between the two platforms is that Rodeo offers financial features that allow you to send estimates and invoices to clients directly from a project. 

Why do companies choose Rodeo?

Rodeo was created to close the gap between project management and financial tools, and as such, it’s ideal for small to medium businesses looking to streamline their processes. 

Here’s a look at a few of the things you can do in Rodeo that Teamwork doesn't allow:

Move toward the same goal as a team

If you manage a small team and projects with just a few moving parts, consider taking advantage of Rodeo’s robust task management feature instead of Teamwork’s limited interface.

​​Rodeo's task planning feature allows project managers to assign tasks to team members based on their availability and skills. This way, the whole team always knows exactly what they need to work on and when.

Gif of assigning a task in Rodeo

Smoothly navigate through a simple and modern interface 

Learning curves don’t exist with Rodeo, as the platform’s uncluttered and sleek interface makes it easy to navigate. Access your projects, manage expenses, track time, create reports, assign tasks, and much more by simply clicking on the column on the left side of your screen. 

Access powerful insights through Rodeo’s reporting feature 

Teamwork’s report options are rather limited. Rodeo, on the other hand, offers reports to help you keep track of work in progress, employee productivity, logged time, and get valuable data points on the financial success of completed projects. 

Have you ever wondered whether you were allocating enough time, budget, and resources toward a project? The closed project report, for example, gives project managers accurate insights into profitability and margins, allowing for better planning and forecasting. 

Screenshot of Rodeo's closed projects report

Related: 6 Ways To Leverage Data with Real-Time Reporting

Additional features: 

  • Task planning 
  • Time tracking 
  • Expense tracking 
  • Client management 
  • In-app messenger 
  • Integration with QuickBooks (US) and Xero (UK)

Pricing: 

Rodeo starts with a base price of  $29.99 month which includes a full user license and integrations with Quickbooks (US) and Xero (UK). Then, invite as many users as needed based on the level of access they require: 

  • Additional full user license: +$14.99 user/month 
  • Additional standard user license: +$8.99 user/month 
  • Planner add-on: +4.99 user/month

Best of all, you can test out Rodeo for free with no commitment for 14 days. You don’t even need to enter your credit card.

2. Basecamp

Screenshot of Basecamp's dashboard

Source: Basecamp

From file sharing to live chats and idea management, Basecamp is a good Teamwork alternative if you’re looking for to-do lists, message boards, a client portal, and document storage. Robust collaboration features are among Basecamp’s strengths, which make it a good software option for remote teams. 

That said, be prepared to navigate Basecamp’s confusing interface, as this is one of the biggest complaints about the platform among online reviewers. 

Popular features: 

  • Client portal
  • Collaboration tools
  • Customizable templates
  • Discussion forums
  • Document sharing

Who is this tool for? 

Basecamp is ideal for companies in need of time tracking, calendar management, activity tracking, and more. The tool is popular among small businesses looking to manage teams and simpler projects.

Also read: 19 Best Basecamp Alternatives in 2023 [Free & Paid]

Pricing: 

  • $11 per user/month, which includes unlimited projects and 500GB of storage space

3. ClickUp 

Screenshot of ClickUp's dashboard

Source: ClickUp

ClickUp is one of the most popular project management solutions that allows project managers to manage a multitude of people, projects, and everything in between. The platform is known for its flexibility and customization that allows it to be molded to fit a variety of needs. 

The software’s calendar management, product road mapping, employee scheduling, and reporting features allow users to streamline collaboration and communication. ClickUp is also popular for those choosing an agile project management approach.

Unlike Teamwork, ClickUp lacks billing and invoicing features, which can be a major drawback for some teams.  

Popular features: 

  • Task tracking
  • Time management
  • Variety of project views
  • Reporting
  • Proofing

Who is this tool for? 

A platform like ClickUp is a good fit for small and mid-sized teams in a range of industries looking to use an intuitive tool to improve efficiency. The platform is a popular choice among marketing teams. 

Also read: Top 20 ClickUp Alternatives to Try [Free & Paid]

Pricing: 

  • Basic plan: Free
  • Unlimited plan: $5 per user/month
  • Business plan: $12 per user/month
  • Business plus plan: $19 per user/month 
  • Enterprise plan: Pricing upon request 

4. Asana

Screenshot of Asana's dashboard

Source: Asana

Asana is a solid Teamwork alternative if you’re looking for a platform with a clean interface that’s easy to use. The software takes a traditional to-do list approach to project management, with Kanban boards to help users monitor a task’s progress. 

That said, Asana’s limited functionalities are part of what makes it easy to use. If you’re looking for robust collaboration and customization features, this might not be the best choice for you. 

Popular features: 

  • Customizable dashboard 
  • Task and subtask management
  • Reporting
  • Multiple project views

Who is this tool for? 

Asana can be utilized by teams of all sizes due to its free forever plan. It’s a good choice for teams who are new to the world of project management software solutions since it won’t leave you feeling overwhelmed. 

Related: Top 20 Asana Alternatives to Consider

Pricing: 

  • Basic plan: Free 
  • Premium plan: $13.49 per user/month
  • Business plan: $30.49 per user/month

5. ProofHub

Screenshot of ProofHub's dashboard

Source: ProofHub

ProofHub is another good Teamwork alternative thanks to its convenient project management features and neat interface. The platform is designed to help teams collaborate, organize, and deliver projects on time every time. 

That said, ProofHub’s difficult learning curve and missing financial and resource management features can present obstacles for some teams. 

The platform has released several feature updates – including enhanced reports and improved Gantt charts – since we released our previous list of Teamwork alternatives. As such, ProofHub has risen from #8 to #5 in our ranking. 

Popular features: 

  • Task tracking
  • Project templates
  • Discussions forums
  • File sharing

Who is this tool for?

​​ProofHub may fit within the workflows of any project-based organization. Because ProofHub does not charge by the number of users per organization, it’s an economical option for large teams as well as small ones. 

Related: 15 Best ProofHub Alternatives to Consider [Free & Paid]

Pricing: 

  • Essential plan: $50 per month for unlimited users and 40 projects 
  • Ultimate control plan: $99 per month for unlimited projects 

6. nTask

Screenshot of nTask's dashboard

Source: nTask

nTask is a customizable project management tool that boasts your typical project management features as well as issue tracking and risk management capabilities – both of which help set it apart from Teamwork. On the other hand, nTask isn’t known for having great customer support, which can be a major issue for a product with a less-than-intuitive interface.

Popular features: 

  • Task prioritization
  • Team management
  • Kanban boards
  • Time tracking

Who is this tool for? 

nTask is a useful platform for freelancers as well as small- to medium-sized businesses in need of project management assistance with a variety of in-app features. 

Related: 15 Best nTask Alternatives in 2023 [Paid & Free]

Pricing: 

  • Premium plan: $4 per month 
  • Business plan: $12 per month 
  • Enterprise plan: Pricing upon request

7. Paymo

Screenshot of Paymo's dashboard

Source: Paymo

Paymo brings traditional project management, HR management, and CRM into one platform, which differentiates it from many of the other tools on this list. That said, unless you need all three of these functions, it’s probably not worth putting up with the platform’s complex UI.

Popular features: 

  • Invoicing and estimates
  • Time management
  • Proofing
  • Online payments 

Who is this tool for?

Paymo is used by creative agencies, freelancers, architects, and even law firms. The tool can be used by businesses of different sizes, although the platform’s business plan would be quite expensive for a larger company. 

Also read: 15 Paymo Alternatives to Try [Free & Paid]

Pricing: 

  • Basic plan: Free 
  • Starter plan: $5.95 per user/month 
  • Small office plan: $11.95 per user/month 
  • Business plan: $24.95 per user/month

8. Monday.com 

Screenshot of Monday's dashboard

Source: Monday.com

Monday is a powerful project management solution that features high customizability and advanced workflows. The platform allows users to craft their own workflows and view project progress in several formats, including through Gantt charts and Kanban boards. 

Heads up though – Monday’s steep learning curve can be difficult to overcome. 

Popular features: 

  • Kanban boards
  • Task tracking
  • Budget and expense tracking
  • Reporting

Who is this tool for?

Monday is used by teams across a range of sizes and industries among those who need the ability to customize their project structure. 

Related: Top 25 Monday Alternatives to Try

Pricing: 

  • Individual plan: Free for up to 2 users 
  • Basic plan: $10 per user/month 
  • Standard plan: $12 per user/month 
  • Pro plan: $20 per user/month
  • Enterprise plan: Pricing upon request
  • Note: All paid plans require a minimum of 3 users. 

9. Scoro 

Screenshot of Scoro's dashboard

Source: Scoro

Scoro’s offerings go beyond project management, as the platform offers sales and financial management features that many users will find useful. But although Scoro is a convenient all-in-one tool, some online reviews say that the project management and CRM features aren’t as robust as you might find in individual products that offer these capabilities. 

Popular features: 

  • Reports
  • CRM capabilities
  • Automated invoicing
  • Expense tracking

Who is this tool for?

Scoro’s lack of communication features may make it a better fit for in-person teams. Additionally, the tool’s unusually high price point makes it a better fit for companies with a large budget for software tools. 

Also read: 15 Best Scoro Alternatives to Consider in 2023

Pricing: 

  • Essential plan: $28 per user/month
  • Standard plan: $42 per user/month
  • Pro plan: $71 per user/month
  • Ultimate plan: Pricing upon request
  • Note: All paid plans require a minimum of 5 users. 

10. Nifty 

Screenshot of Nifty's dashboard

Source: Nifty

Nifty aims to eliminate the need for third-party apps by offering rich in-app features, including workflow automation and document management. The platform also offers time tracking and reporting features. 

The main downside of Nifty is its difficult customer support and difficult user experience, according to online reviewers. 

Popular features: 

  • Task tracking 
  • Time management 
  • Gantt charts 
  • Reports

Who is this tool for?

Nifty’s flexibility enables it to be used by engineering, sales, and IT professionals in addition to project managers. 

Pricing: 

  • Basic plan: Free
  • Starter plan: $9 per user/month
  • Pro plan: $16 per user/month
  • Business plan: $25 per user/month
  • Enterprise plan: Pricing upon request

11. Workzone 

Screenshot of Workzone's dashboard

Source: Workzone

Despite being the underdog, Workzone is able to hold its own among the larger players on this list. The platform is neither too advanced nor too simple – it's one of the lesser-known project management tools offering ‘just right’ solutions for some teams. 

Workzone makes it easy to see if projects are on track and which ones are slipping behind, and offers customizable templates to help out. Be prepared to spend a pretty penny on Workzone’s expensive subscription options though. 

Popular features: 

  • Budgeting
  • Automation
  • Calendar management
  • Client portal
  • Collaboration tools

Who is this tool for?

Due to its limitations and pricey subscription cost, Workzone is a good Teamwork alternative for organizations with bigger budgets that manage multiple projects at once and needs to share progress across departments.

Also read: The Ultimate Guide to Managing Projects Effectively

Pricing: 

  • Team: $24 per user/month
  • Professional: $34 per user/month
  • Enterprise: $43 per user/month
  • Note: All plans require a minimum of 5 users. Pricing for a team of 1-4 users begins at $200 per month. 

12. Smartsheet 

Screenshot of Smartsheet's dashboard

Source: Smartsheet

Smartsheet is a cloud-based project management solution designed to improve organizations' planning, tracking, automating, and reporting processes.  Many organizations rely on the platform to share work with stakeholders within or outside the company, automate workflows, and create custom forms to collect data and create reports.

Although a spreadsheet-based tool might be a good fit for some teams, others will find that Smartsheet’s high complexity is not worth it. 

Popular features: 

  • Activity management
  • Budget tracking
  • Billing and invoicing
  • Brand management

Who is this tool for?

Smartsheet's intuitive project planning capabilities are ideal for organizations of all sizes looking to manage projects using a spreadsheet format. 

Also read: 18 Best Smartsheet Alternatives [Free & Paid]

Pricing: 

  • Pro plan: $9 per user/month
  • Business plan: $32 per user/month 
  • Enterprise plan: Pricing upon request
  • Note: All paid plans require a minimum of 3 users.

13. Toggl 

Screenshot of Toggl Plan's dashboard

Source: Toggl Plan

Toggl is an umbrella company that offers an array of project management software products – namely Toggl Track and Toggl Plan, which offer time tracking and project planning. Both solutions are known for their straightforward interfaces. 

The downside of Toggl is that you’ll need to purchase both projects separately and integrate the two in order to get both functionalities. And even once you integrate, neither tool has the ability to invoice tracked hours. 

Popular features: 

Who is this tool for?

Toggl Track is made for small and medium-sized companies in need of time management features, whereas Toggl Plan is made for task management and milestone tracking. 

Also read: The 14 Best Toggl Alternatives

Pricing: 

Toggl Track: 

  • Basic plan: Free 
  • Starter plan: $10 per user/month
  • Premium plan: $20 per user/month
  • Enterprise plan: Custom pricing

Toggl Plan: 

  • Team plan: $9 per user/month 
  • Business plan: $15 per user/month

14. Taskworld

Screenshot of Taskworld's dashboard

Source: Taskworld

Taskworld is one of the lesser-known project management solutions in the space. However, the platform offers some features that might be useful for some teams. 

The platform packs a few basic features, including intuitive project dashboards, project planning, and messaging all in one place. With the main focus being task management, Taskworld also includes features like time tracking, automated notifications, and various integrations, but no reporting or budgeting of any kind.

Our previous list of Teamwork alternatives had Taskworld ranked #4, but as the market for project management software solutions has grown, solutions that aren’t all-in-one are increasingly not meeting consumer needs. 

Popular features: 

  • Task tracking
  • Kanban boards
  • Backlog management

Who is this tool for?

Taskworld offers task-tracking tools to teams in need of a simple, clean, and powerful space to collaborate, communicate ideas, and improve employee performance. 

Also read: The Project Management Checklist: 12 Steps to Follow

Pricing: 

  • Basic plan: Free
  • Premium plan: $11 per user/month 
  • Business plan: $19 per user/month

15. Wrike 

Screenshot of Wrike's dashboard

Source: Wrike

Wrike is an enterprise-grade project management tool that assists organizations in finding success through custom-built request forms, Kanban boards, interactive Gantt charts, time-tracking reports, real-time updates, and automation.

With customized solutions for marketing efforts, project management, product, and more, Wrike is a solid Teamwork alternative – as long as you don’t mind its limited collaboration features. 

Popular features: 

  • Activity tracking
  • Asset sharing
  • Campaign management
  • Change management

Who is this tool for?

Wrike is a good fit for mid-sized and enterprise-grade organizations that rely heavily on teamwork efficiencies, run high-budget projects, and manage many clients. 

Related: The 15 Best Wrike Alternatives for Project Management

Pricing: 

  • Basic plan: Free 
  • Team plan: $9.80 per user/month 
  • Business plan: $24.80 per user/month
  • Enterprise plan: Pricing upon request 

16. Airtable 

Screenshot of Airtable's dashboard

Source: Airtable

Airtable is a project management tool known for being a cross between a spreadsheet and a database. With a bit of low-code technical knowledge, you can customize Airtable to meet your team’s exact needs. This can be a downside though, as there’s only so much customization possible without coding knowledge. 

Popular features: 

  • Relational databases 
  • Task management
  • Customizable display
  • Table linking

Who is this tool for?

Airtable is best suited for teams working on complex projects with large amounts of data, although its flexibility allows it to be utilized by many types of teams. 

Related: 15 Airtable Alternatives to Consider

Pricing: 

  • Basic plan: Free 
  • Plus plan: $12 per user/month
  • Pro plan: $24 per user/month
  • Enterprise plan: Pricing upon request 

17. Bonsai 

Screenshot of Bonsai's dashboard

Source: Bonsai

Bonsai strives to be an all-in-one platform with everything freelancers need to create contracts, send proposals, and bill clients. Users will find that its capabilities go far beyond simple project management, although the tool’s financial analysis features aren’t as robust as other Teamwork alternatives on the market. 

Popular features: 

  • Client CRM
  • Invoicing 
  • Task tracking 
  • Contracts

Who is this tool for?

Bonsai is built for freelancers and very small teams. Medium- to large-sized teams will find that it does not meet their needs. 

Related: Top 16 Bonsai Alternatives to Try Now

Pricing: 

  • Starter plan: $24 per month
  • Professional plan: $39 per month
  • Business plan: $79 per month 

18. Redbooth 

Screenshot of RedBooth's dashboard

Source: RedBooth

Redbooth is an easy-to-use project management tool that excels in task management. The limited yet robust platform allows managers to collaborate on tasks and engage in constructive conversations, making it a good alternative to Teamwork.

Redbooth integrates with Zoom to offer HD video meetings inside the platform – an uncommon feature offering that might be appealing to remote teams. The platform falls short in the areas of financial management, however. 

Popular features: 

  • Project dashboard
  • Video calling
  • Customizable templates
  • Gantt and timeline views
  • Kanban boards

Who is this tool for?

Redbooth is a good Teamwork alternative for customers from a wide range of industries, including marketing and creative, IT, or any company with employees working remotely. 

Pricing: 

  • Pro plan: $12 per user/month
  • Business plan: $18.75 per user/month
  • Enterprise plan: Pricing upon request

19. Hive 

Screenshot of Hive's dashboard

Source: Hive

Hive strives to optimize efficiency through time management, team collaboration, and task tracking. The tool’s automation abilities are one of its strengths, and its lack of reporting and financial management features are often cited as its weaknesses among online reviews. 

Popular features: 

  • Time management
  • Automation
  • Reports
  • In-app messenger

Who is this tool for?

Hive users include marketing, business operations, and education teams. Remote teams will find Hive’s collaboration features helpful as well. 

Related: Top 13 Hive Alternatives in 2023

Pricing: 

  • Solo plan: Free
  • Teams plan: $16 per user/month 
  • Enterprise plan: Pricing upon request 

20. Trello 

Screenshot of Trello's dashboard

Source: Trello

Trello is an intuitive tool that excels in task management. The platform makes it easy to visualize and manage to-do lists, but Trello isn’t super scalable and it’s unable to support projects throughout their entire lifecycle.  

Popular features: 

  • Task management
  • Kanban boards
  • Resource tracking
  • Project templates

Who is this tool for?

Trello is a good fit for teams that are new to managing projects and are looking for a simple tool without too many features. Overall, it’s best suited for small to medium-sized teams. 

Also read: Top 22 Trello Alternatives for Project Management [Free & Paid]

Pricing: 

  • Basic plan: Free 
  • Standard plan: $6 per user/month
  • Premium plan: $12.50 per user/month 
  • Enterprise plan: $17.50 per user/month for 50 users (price fluctuates with the number of users)

Takeaway 

While Teamwork's versatility plays a significant role in the platform's usefulness in planning and executing projects, it simply doesn't accommodate the features you might be looking for in a project management tool.

If you’re looking for project management software to help optimize your business workflows as a whole, Rodeo's simple plug-and-play setup may be more suitable for you. 

With all operations connected, a great deal of these processes can be automated using Rodeo. Budgets, estimates, planning, time tracking, invoicing, and reporting are all functions with the power to improve the way you manage projects.